Back Office Coordinator

Job Description

Manages documentation, including contracts, maternity documentation, and sickness documentationSets up personnel files and confirms that data remains accurateResponds to recruitment enquiriesSchedules interviews with hiring managers and coordinates the group interview processCoordinates training requirements, including organising rooms for employee training, printing training certificates and filing them accordingly, reviewing training policies, and updating training systemsOrganises relevant office eventsCommunicates with staff for the purpose of ordering office supplies and planning of meeting roomsOversees property management services, including maintenance of building and ordering proper janitorial suppliesResponsible for incoming and outgoing mailManages correspondence with service vendorsOrders and maintains office suppliesOrganises staff meetings and executive schedulesCoordinates corporate eventsCaters to customer complaints in a timely and efficient mannerProcesses paperwork for customers and employeesKeeps office clean and organised to promote an efficient working environmentMay participate in billing and accounting duties, including resolving billing questions and managing invoices