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Executive Administrative Assistant

6.00 to 0.00 Years   Bangalore   09 Oct, 2021
JPMorgan
Job LocationBangalore
EducationNot Mentioned
SalaryNot Disclosed
IndustryBanking / Financial Services
Functional AreaAdministration / Facility / Transport
EmploymentTypeFull-time

Job Description

As an Executive Administrative Assistant, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and travel arrangements, and scheduling meetings. You may also train other administrative staff and provide administrative direction for the team of assistants within this business unit.Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization, as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the departments activities and goals.Key Responsibilities

  • Maintain complex and detailed calendars
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects for offsite conferences and external events, including catering and transportation
  • Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  • Maintain current organizational charts and Executive Bio s
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
  • Work cooperatively with the administrative assistant s team, in positive partnership to support each other smoothly
Qualifications
  • Minimum of 6 years experience in an Executive Administrative Assistant role
  • Experience in calendar management
  • Adaptable team player
  • Good problem-solving ability
  • Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
  • Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
  • Effective interpersonal skills
  • Excellent telephone etiquette
  • Superior oral and written communication skills
  • Tact and good judgment in confidential situations and proven experience interacting with senior management
  • Ability to adapt procedures, processes and techniques to the completion of assignments
  • Complete knowledge of internal network filing system
  • Blackberry knowledge
  • College degree is a plus
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Keyskills :
winning others overmusic makingsmall businessmicrosoft wordproblem solvingequipment setupprint brokeringbusiness bankingexecutive support

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