Payroll Manager

Job Description

FUNCTIONAL ACTIVITIES TO BE PERFORMED BY INDIA PAYROLL HEADPAYROLL INPUTSEnsure Inputs from all the sources are flowing in time in to payroll systems.Consolidated Report of all Manual input - Variance Analyse with payroll resultsUpdating IT, PT, PF ESI, LWF slab changes in to the system and flowing in payroll computationValidation of New Joiners compensation with Onboarding team for accuracy of inputsIn LEIT, consolidation of inputs from system and forwarding to vendor for computationPAYROLL PROCESSING AND EXITMonitor Draft run / simulation run of payroll multiple times before final runEnsure errors are fixed in the system before final runEmployee list not having Bank details to be intimatedProcessing and Exiting payroll as per the calendar time linesCONTROLS AND REPORTPay sheetTax sheetGross Pay ReconNet Pay ReconTax ReconReimbursement Report (Month wise eligibility and claimed)Headcount ReportProvident Fund reportESIC ReportIncome Tax reportProfessional Tax ReportLabor Welfare fund reportJV reportsPayment fileAddition and deletion listForm 16 report in ExcelAnnexure I & IIForm 24QSalary Advance reportMedical Insurance Deduction reportSICP reportEICP reportDouble wages paid reportLOP and LOP reversal reportNight shift and Standby reportVariance analysis on all relevant reportsReconciliation of any mismatchesSox validation reportsAll statutory validation ReportsACCOUNTINGAuto posting of payroll entries in GSAP soon after processing payrollLedger balance verification to ensure all postings have been taken in the booksMismatches to be identified and resolved - includes manual posting with appropriate approvalsVerification of Journals from Vendor and forwarding to Accounting team for posting.Entries reclassificationP&L, Payable and other control Account Ledger balance verificationRepository of Journal Document Numbers and confirmation from Accounting teamTICKETINGAddressing L2 tickets within the agreed TATService employees through calls and mails additionally to close the query with end to end resolutionMonitor tickets received by vendor and the TAT followed.Monthly MIS ReviewSTATUTORY COMPLIANCEIT, PT, PF, ESI, LWF payouts monitoring for timely remittanceAttending to the Notice from the Government to the extent of payroll supportcoordination with statutory vendor and other stake holders for timely turnaround of responseLedger Balance verification before payoutSchedule preparation for open itemsForm 16 distribution in timeMeetings - Payroll pack, Statutory pack, and Misc. pack monthly reviewInputs for Overseas employees tax filingRepository of all past payment proofs, challans and evidences for at least 12 yearsESOPReceipt of inputs from Stock plan TeamReceipt of Credit Note from GL Team Verification of input if it is stock option or Dividend payout to ensure if employee need to be paidVerification of appropriate tax deductionReconciliation of Amount payable / Tax payable with Credit NoteIntimation to Employee through mail about receipt of input and treatmentAccounting the transaction - Routing through ledger for controlPayment to the EmployeeRemittance of Tax before 7th of following month through separate challanInclusion of Inputs in payroll for appropriate tax calculation.Inclusion in Quarterly Returns and Form 16 of the EmployeeCOMPLIANCESCompany payroll policies, Exit Policies, Recruitment policies and other policiesReview of the policies and periodical recommendations for suitable amendmentsProcess Documentation and updating periodicallyIntroduction of robust process changes and transitionFlow chart preparation, validation and approvalsProcess deviations (if any) and appropriate approval documentationsSystem compliances, validations and ensuring accurate computationTesting of updations in the system, vigilence on robust performance of systemVENDOR MANAGEMENTRegular review of outputs and reportsMonitoring functional efficiency and change managementAdequate staff availability to handle our payrollPeriodical meetings to discuss prospects and problems resolution,

Keyskills :
bankingprocess improvement on the trainingfinancial justification credit notefinancial accounting stock optionreporting