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Facility Executive

2.00 to 3.00 Years   Gurugram   12 Oct, 2021
Job LocationGurugram
EducationNot Mentioned
SalaryNot Disclosed
IndustryReal Estate
Functional AreaGeneral / Other Software
EmploymentTypeFull-time

Job Description

Facility Executive Work DynamicsWhat this job involvesOperations & Maintenance

  • Reception/Visitor Management -Greet guests followed by entry formalities and directing them to the employees as per their appointment
  • Answer all incoming calls and redirect them to designated employees or keep messages
  • Travel Management w.r.t local Hotel Booking, Cab booking through Company registered vendor
  • Mailroom Management-incoming and outgoing courier/material
  • Maintaining and developing Client Relationship
  • Understanding of IFM Approach
  • Maintaining proper and detailed Documentation
  • Handling Soft Services Cleaning and upkeep of premises, Garden plants; Store, Vendor & Pantry Service; Garbage & Waste Disposal, Front Office Management, Office Support, mail room management, Travel Desk, Stationery Management, Scrap disposal, Inventory Management
  • Liaison with Fire, Safety & Security; Statutory Compliance
  • Handling Electro-Mechanical Services- Operation and Maintenance of electromechanical equipment, AMC & PPM, Technical advice & Assistance, Plumbing, Carpentry and Risk Management
  • Planning and effecting predictive & preventive maintenance schedules for various Admin equipment to increase machine up time & equipment reliability.
  • Implementing maintenance schedules and carrying out periodic checks to ensure performance of various equipment and maintaining requisite documents for the same.
  • Initiating saving activity to control the operation cost of the organization.
  • Maintaining the track of Service records of the AMC and Pending tasks of the Vendor and ensuring the completion of the same within deadlines
  • Handling Security Services Physical Security, CCTV and Access control
  • Handling Allied Services- Fa ade cleaning, Water Tank Cleaning, Pest Control, pantry services and other IFM services
  • Handling People Management, Employee Retention and Employee Engagement
  • Understanding the day to day housekeeping & maintenance requirements of facilities and equipment s for the clients and ensuring the completion of related schedules.
  • Training of housekeeping staff, Policy formulation & laying down implementation processes. Housekeeping audit and checks. Scaling of housekeeping staff. Standardization of SLAs.
  • Upkeep all service records of Vendor manpower, Compliances.
  • Assisting for timely certification of vendor/client bills and payments.
  • Sound in Chemical Safety and Statutory compliances
  • Knowledge of different categories of Waste
Building Upkeep/ Maintenance
  • Coordinate with service providers to ensure the regular maintenance of various building maintenance systems, fire alarms systems and CCTV / security cameras.
  • Periodic review and maintenance of offices and their furniture
  • To ensure the cleaning & disinfecting the building
  • To coordinate with landlord of the building for building infrastructure maintenance work, which is part of their responsibilities, as per the contract.
  • Monitor activities of waste disposal system of the building.
  • Periodic maintenance of air-conditioning system of the building
  • Handling Client s Employees Related Activities & other Requirements Handling Town Hall for the employee
  • Organizing monthly birthday events for the employees
  • To conduct and assist to have celebration events for employees for various festivals like Diwali, Holi and Christmas, Republic day, Independence Day etc.
  • Coordinate to purchase for special client s staff requirement for different weathers like buying for winter - room heaters etc.
  • To assist in providing set up for training and other professional development activities for client s employees in the office.
Kitchen / Pantry & Housekeeping Maintenance
  • Maintaining stock of office stationery and kitchen supplies
  • Taking care of Housekeeping Standards for cleaning and maintenance of client s office, as per their instructions
  • Coordinate office and parking space allocation to client s employees
  • Motivate Housekeeping cleaning staff members
Monthly various reporting & other Finance Related Activities
  • Preparing reports like MMR, Budget trackers, KPI, walkthrough reports etc
  • Maintain an updated record of invoices from vendors like suppliers, security guards, housekeeping team)
  • Tracking vendor invoice, raising POR and coordinating for PO.
  • Prepared details for Provisions for site.
  • Keeping track of regular and other ad-hoc client s facility expenses
  • Brought in new initiative for cost saving like recycling of paper, usage of cartoons for courier for cost savings.
  • Carrying out market research for various required new services and appliances to facilitate operations of the client s site.
  • Taking care of housekeeping and security (Third party) salary disposal.
  • To assist in train all temporary employees and new hired staff in line with company policies and procedures.
  • To assist in maintaining the relationship with management and supervisors to resolve employee issues, concerns and grievances as per existing company policy.
  • To assist in providing orientation to employees in terms of company values and culture to affiliate employees as per organizational requirement.
  • Address and report safety concerns in a timely manner.
Ensuring health and safety regulation & client s site audit
  • Ensure compliance with health and safety regulations according to SHE standards.
  • Taking care of compliance scores and records.
  • Assisting in handling the audit by JLL and Karma management
  • Taking care for awareness during lockdown.
Client s handling, and coordinate for their key events including board meeting
  • Taking care of board meeting arrangement and their lunch arrangements.
  • Ensure customer satisfaction by responding to customer enquiries in responsive manner.
  • Manage daily on-site operations such as headcount, check-ins of employees to ensure staff s availability during working hours.
  • Keeping track over diesel saving .
  • Try to save energy when it is not required switched off AC.
Sound like you To apply you need to have:Qualification and experience
  • 2-3 years experience in facilities management is a must
  • Qualifications is Graduation or above
  • Hands-on experience in Microsoft Excel/powerpoint/word/outlook/teams etc.
  • Strong Facility Knowledge
  • Proven ability to function effectively as part of a team
  • Proven ability to initiate and follow through with improvement initiatives
  • Strong Customer Service
  • Excellent people skills and ability to handle client
  • Good Communication
  • Would be preferred if previously worked in Chemical industry
What we can do for you:At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .For additional details please see our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at AccomodationRequestam.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.,

Keyskills :
people skillshousekeepingvendor managementequal employment opportunitychemical safetypest controlboard meetingsafetyfront officecustomer relationshotel bookingoffice supportwaste disposaltank cleaningcost savingmarket researchsoft services

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