Space Data Management Analyst

Job Description

Space Data Management AnalystAbout JLLWe re JLL. We re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.If you re looking to step up your career, JLL is the perfect professional home. At JLL, you ll have a chance to innovate with the world s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You ll also make long-lasting professional connections through sharing different perspectives, and you ll be inspired by the best. We re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!What this job involves:Support in the maintenance of accurate data in the CAFM/IWMS database application-Validate data to determine readiness for reporting and benchmarkingSupport in the management of all administration forms and corresponding data elements including space categories, space types, organization hierarchy, capacities, etc.Ensure drawing and data standards are followed and document any account specific deviations from the standards;Coordinate with CAD/CAFM service vendors on drawing and system related support tasksManage user access for all modules of the space management technology;Serve as a technology trainer for both client users and the Occupancy Planning account team.Review data errors within portfolio and report on remediation in a regular QA cycleSupport in the addition or removal of buildings, floors, space and/or employee and organization data to reflect portfolio changesPerform required data and drawing audits according to account procedures, including managing the schedule, results tracking and reportingProcess timely data corrections according to the client SLAs; coordinate required drawing changes with Global CAD teamProvide reporting including-Prepare, generate and publish standard reports on a weekly, monthly, and quarterly basis, including building, room and employee detail reports at the building, state, country, and/or regional levelAssist with ad-hoc requests for queries from CAFM database on space and occupancy data as requested by clientUtilization of CAFM/IWMS database system includes-Report issues related to CAFM application to line manager/CAFM/IWMS AdministratorReport status, issues and concerns related to the overall use, functionality and performance of CAFM/IWMS to line manager / Occupancy Planning lead andPerform testing of application hot fixes, and new enhancements and modifications as requestedApply working knowledge of office space categorization principles (BOMA, OSCRE, etc.) including circulation, egress, common, core and amenity; and literacy in reading and interpreting floor plans, to the client s portfolio dataEvery day is different, and in all these activities, we d encourage you to show your ingenuity.Manning people and operationsYou ll need to establish a dynamic environment that promotes the sharing of ideas and employee growth, upholds the firm s values and culture, and aligns with our purpose of shaping the future of real estate for a better world. The focus of the Space Data Management Analyst role will be to support the management of the client s CAFM/IWMS system, space and occupancy data, and the analysis and development of space and occupancy reporting and dashboards. The role will collaborate and communicate with other members of the Workplace Agility occupancy planning team, project management and facilities management teams, and corporate real estate and client partners in order to provide space data and occupancy metrics that contribute to delivering global occupancy and real estate decisions and strategies.The Space Data Management Analyst will be supporting in the delivery of accurate data, drawings and reporting within the client portfolio using a CAFM/IWMS database system and other tools. They will process updates of space and people data, perform data and drawing audits, and participate in data governance programs. The Space Data Management Analyst will be assisting with the validation of space and occupancy data and report out on occupancy metrics including supply/demand, vacancy, density, utilization, and cost metrics. The Candidate will act as a point of contact for database and drawing questions concerning their assigned portfolio. This position will require collaboration with team members not under direct management or supervision including occupancy planners, project managers, facilities manager, the CAFM technology team and the Global CAD services team.Sounds like you Our successful Space Data Management Analyst Engage confidently with internal and external stakeholders and see things from their perspective.Are driven to succeed and love achieving challenging goals.Bring a structured and organised approach to everything they do.Communicate and collaborate to achieve success.Thrive under pressure and deal effectively with tight deadlines and high expectations.To apply you need to have:A Bachelor s Degree preferably in Architecture with strong data sense. You will be successful if you have proficiency in reading floor plans, understanding of spaces and areas, Microsoft Office Suite; advanced skills in Excel and PowerPoint are required. 2-3 years work experience managing data preferably in occupancy or space planning for corporate clients; including end to end data management life cycle from collection, standardization, loading monitoring/remediation and reporting.You ll need experience in analysing and creating data reports that support data driven decisions.Experience with AutoCAD as well as proficiency in maintaining data in database driven systems, preferably in CAFM/IWMS database applications preferred (FM-Systems, TRIRIGA, Manhattan Centerstone, Archibus, Serraview, etc.)Key skills include excellent written and verbal communication skills and the ability to work across cultures and languages when managing an international portfolio. Be self-motivated, able to work independently and within a team to build relationships and interact effectively with business partners. You ll need to be comfortable with frequent or rapid change, flexibility to adapt to shifting priorities and the ability to effectively manage time, organize and prioritize deliverables and workload. Demonstrate consistency in values, principles and work ethic, have the understanding of and commitment to client service and a desire to work within a diverse, collaborative, and driven professional environment.What we can do for you:At JLL, our purpose is to shape the future of real estate for a better world.We make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!Required Skills:Communication, Data Analysis, Deliverables Management, Floor Plans, Organizing, Standard Reports, TeamworkOptional Skills:Computer-Aided Facilities Management (CAFM), Integrated Workplace Management Systems (IWMS) JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .For additional details please see our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Accommodation.Requesam.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.,

Keyskills :
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