Project and Senior Admin Coordinator

Job Description

Hundreds of clinical trials are run using cutting edge technologies. New roles dedicated to innovation continue to be created to focus on breakthrough opportunities.Position Purpose:Responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.Your Key Responsibilities:Your responsibilities include, but not limited to: General administrative support: Takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members. -Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department. -Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes. Handling of administrative projects tasks with clearly defined content and time limitations. Acts as a team member for administrative projects and manages the administrative part of special tasks. -Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility. Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.). Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Help develop end-to-end view and scope of all strategic projects. Program manage and track progress of projects, collect and store relevant information and materials, maintain timeline, callout all key risks and potential conflicts and generate reports/presentations as necessary. Provide a wide range of administrative and project/program management duties which will require self-direction involving frequent interaction with executive-levels and regular exposure to and maintenance of confidential data with discretion, discretion and good judgment Collaborate and communicate with stakeholders (HR, Finance, Business Functions, IT etc.), leadership, vendors, other associates to support planning and execution of Data Science projects, anticipating challenges and provide support from a coordination, process and system perspective Collect and organize large amounts of written and electronic information, producing drafts and final documents and correspondence, prepare meeting materials/minutes, make arrangements, prepare expense reports, etc. Act as owner to provide and maintain standardized project documentation, share-points and Microsoft Team activities and provide support on project management practices and business planning Organize leadership meetings, programs/events such as Hackathons, Town-halls, Off-sites, Conferences, Trainings, Hiring, Staffing etc. Prepare correspondence, org announcements, appointment notices, presentations and other docs as required. Minimum requirements What you ll bring to the role: Collaborating across boundaries Cross Cultural Experience English Franchise Strategy Prioritization Managing diversity Proactive thinking Timely decision making Effective communication Knowledge of organization structures and working practices Best practice sharing 3-4 years relevant experience working with senior leadership and cross-functional teamsWhy Novartis 769 million lives were touched by Novartis medicines in 2020, and while we re proud of this, we know there is so much more we could do to help improve and extend people s lives.We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. We believe our potential can thrive and grow in an Unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent whats possible, when we collaborate with courage to aggressively and ambitiously tackle the world s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!Imagine what you could do here at Novartis!Commitment to Diversity & Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse team s representative of the patients and communities we serve.Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network,

Keyskills :
data scienceservice levelsclinical trialsexpense reportsbusiness planningproject documentationeffective communicationoptimization strategiesadministrative processesriskcareedgetrialsfinancemedical