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Executive Assistant

5.00 to 10.00 Years   Mumbai City   07 Apr, 2020
Job LocationMumbai City
EducationNot Mentioned
SalaryNot Disclosed
IndustryEducation / Training
Functional AreaSales / BDSecretary / PA / Steno
EmploymentTypeFull-time

Job Description

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Represents the executive by attending meetings in the executives absence; speaking for the executive.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.Maintains customer confidence and protects operations by keeping information confidential.Completes projects by assigning work to clerical staff; following up on results.Prepares reports by collecting and analyzing information.Secures information by completing data base backups.Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.Ensures operation of equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.Contributes to team effort by accomplishing related results as needed. QualificationsPreferably Female Candidate Required.Min 5 year of executive administrative experience, with 2 of those recently supporting high level corporate executives. Bachelors Degree from any institute. Superior Organizational Skills / Detail Oriented, Scheduling, Time Management and Presentation skills. Strong Written, Analytical & Oral Communication skills High level skills in Microsoft Office and an ability to learn other software programs quicklySelf-Motivated / Proactive / Ability to work Independently and manage multiple tasks while working on fast paced team.,

Keyskills :
filing meetingfacilitation scheduling drafting microsoftoffice followingup timemanagement oralcommunication communicationskills educationalworkshops preventivemaintenance professionalpublications editing outin

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