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Administration Executive

4.00 to 7.00 Years   Patna   05 Mar, 2021
Square 1 Consulting Services
Job LocationPatna
EducationNot Mentioned
SalaryRs 2.0 - 3.5 Lakh/Yr
IndustryManufacturing
Functional AreaAdministration / Facility / Transport
EmploymentTypeFull-time

Job Description

Dear candidate,We are looking for an Administration Executive to join our team and support our daily office procedures.Administrative executives are the primary gatekeepers of the executive offices. They are responsible for the daily administrative activities of the executive offices. Such responsibilities include juggling phone calls, handling mail and offering administrative advice when needed. Administrative responsibilities can sometimes go beyond business and overlap into personal assistance, as well. As highly respected members of the executive team, administrative executives can be relied upon for daily personal needs, such as arranging vacation flights or personal transportation. RESPONSIBILITIES

  • Answering incoming calls; taking messages and re-directing calls as required
  • Dealing with email enquiries
  • Taking minutes
  • Diary management and arranging appointments, booking meeting rooms and conference facilities
  • Data entry (sales figures, property listings etc.)
  • General office management such as ordering stationary
  • Organizing travel and accommodation for staff and customers
  • Arranging both internal and external events
  • Possibly maintaining the company social media accounts
  • Providing administration support to Sales Reps, Property Managers and Senior Management
For more details contactNabanita (HR)Contact no :- 9836341261Mail Id :- nabanitadeyy20@gmail.comResponsibilities
  • Act as the point of contact between the executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing systemResponsibilities
    • Act as the point of contact between the executives and internal/external clients
    • Undertake the tasks of receiving calls, take messages and routing correspondence
    • Handle requests and queries appropriately
    • Maintain diary, arrange meetings and appointments and provide reminders
    • Make travel arrangements
    • Take dictation and minutes and accurately enter data
    • Monitor office supplies and research advantageous deals or suppliers
    • Produce reports, presentations and briefs
    • Develop and carry out an efficient documentation and filing system
Responsibilities
  • Manage office supplies stock and place orders
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations
  • Schedule in-house and external events

Keyskills :
misanalysiswriting skillsinventory controlfilingmicrosoft officesupply managementreportingvendor management

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