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Administrative Assistant

1.00 to 2.00 Years   Pune   13 Oct, 2021
Job LocationPune
EducationNot Mentioned
SalaryNot Disclosed
IndustryMedical / Healthcare
Functional AreaDBA / Datawarehousing,Network / System Administration
EmploymentTypeFull-time

Job Description

Who We AreAt Roche, we are passionate about transforming patients lives, and we are fearless in both decision and action - we believe that good business means a better world. That is what motivates us to come to work each day. We commit ourselves to scientific accuracy, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow. You are seeking a meaningful job Then come aboard!Roche is strongly committed to a diverse and inclusive workplace. Therefore, we will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. We strive to build teams that represent a range of backgrounds, perspectives, and skills. Embracing diversity enables us to create a great place to work and to innovate for patients.The opportunityThis is a newly created role and you will have the opportunity to craft the remit of the team as it evolves. You will eventually be located at one of the above mentioned sites (depending on where the leader sits).Job FactsIn this role, you will support different managers and teams with a variety of highly sophisticated and ambitious administrative and operational activities, including but not limited to:

  • Planning and coordinating onsite/offsite meetings and/or large scale events.
  • Coordinating national/international travel and conference calls
  • Channeling executive communications and/or materialsNico
  • Coordinating and manage scheduling of department/functional meetings, office moves, management of office supplies and vendor relations
  • Managing the budget for the department and/or functional area, supervise expenses against budget, research and analyze discrepancies
  • Preparing and submitting purchase orders and compile expense reports.
  • Assisting in editing and formatting executive level presentations, reports and other legal and business documents, compiling highly confidential business information
  • Serving as a point of contact for enquiries, requiring exceptional knowledge of departmental and organisational policies and procedures. Develop and/or deliver training materials and tools for administrative services; assisting in training and induction of new department/function staff in administrative processes, systems, practices, tools, etc.
  • Routinely working with Exec Assistant(s) and support leadership by demonstrating flexibility, adaptability and positive behavior in the face of change.
  • Actively participating in meetings with other professionals, promoting new agile ways of working and improvements to work processes, as well as sharing ideas and support amongst colleagues
  • Supporting specific project work on specific request
As an Executive Assistant, you are encouraged to act as cultural ambassador for the team, acting in a professional and exemplary manner and leading company-wide and/or site-wide administrative project initiatives. You will also train and induct new administrative staff and assist in interviewing and selecting other administrative staff within the department.Who You AreWe are looking for a motivated and committed person able to inspire our team oriented towards the values of passion, integrity and courage! You should have an Associates Degree or equivalent experience and proven experience with relevant administrative assistance.Knowledge, Skills and Abilities
  • You are digitally literate in Microsoft Office applications, G-Suite and SAP. Workday is a plus
  • Organisational and planning skills, including the coordination of multiple activities are part of your skills set.
  • You have an eye for business with a deep understanding of business processes and the ability to perform financial and other business analyses and reports.
  • You have good verbal and written communication skills (especially in German and English). You are able to communicate clearly and concisely, in a highly professional and timely manner with all partners and you bring attention to detail.
  • You are experienced in developing and/or delivering group presentations, training documents and services tools.
  • You can demonstrate a track record and experience in handling highly confidential or sensitive information in a consistently appropriate and effective manner.
Moreover, you are eager to learn and willing to proactively contribute to the overall success of the organisation and the wellbeing of our team. You have leadership and partnership skills and the attitude to drive process improvement initiatives within an organisation. You are capable of influencing others without authority and own strong collaboration, problem solving and decision making skills. Furthermore, great interpersonal skills and considerable organisational skills are among your strengths and you know how to navigate internally to find the right resources and contacts quickly and effectively.MindsetIn your role, you will be encouraged to demonstrate the WeRD dimensions and help evolve the functions cultural beliefs and bring WeRocheDiagnostics to life, as part of the transformation journey. The dimensions are;
  • We are enthusiastic about our customers and patients
  • We radically simplify
  • We trust, collaborate & have fun
  • We ALL lead
  • We experiment & learn
Are you ready to apply We want someone who thinks beyond the job offered - someone who knows that this position can be a unique opportunity to shape the future of Diagnostics.,

Keyskills :
work processesproblem solvingplanning skillspurchase ordersmicrosoft officeprocess improvementgroup presentationscommunication skillsinterpersonal skills

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