AR - Invoicing and Cash Apps

Job Description

* Overview Finance at Viavi Solutions is beyond numbers. The Financial analysis that you do will serve as a sound backing for various financial functions and business initiatives taken by key stakeholders. You will also be working with business leaders and cross-functional teams to identify key opportunities for process improvement and propose viable solutions using your financial expertise. The Opportunity AR Accountant (Invoicing and Cash Application) is responsible for management of accounts assigned by the Accounts Receivable Manager. The role may also have additional assigned responsibilities for the departments reporting analysis to internal or external sources, regular coordination of internal and external communications with sales associates, CSRs and operations buyers. Supports both individual and team projects to completion.This role will regularly encounter ambiguity requiring the ability to calmly respond and logically address complaints and concerns that may arise in the performance of these responsibilities. As appropriate, the position will be expected to raise concerns to the immediate manager in a timely fashion where assistance is needed to correct issues encountered.This role would support Invoicing and Cash Application activities for EMEA and North America region Responsibilities: Invoicing and Reporting
• Issue and distribute invoices
• Collaborate with other departments to ensure billing accuracy
• Address customer complaints and questions
• Keep track of accounts receivable and transactions
• Assist with customer account reconciliations
• Prepare and present analytical reports
• Support monthly and quarterly audits and clean ups
• Resolve any issues or mistakes
• Log all relevant comments/actions for an account into the accounting system on a timely basis
Cash Application:
• Post high-volume of cash daily
• Apply cash remittances, consisting of lockbox deposits, credit cards, and ACH / wires, accurately and in a timely manner.
• Process bank rejects/NSF checks
• Reconcile lockbox and other activity to bank account, and internal spreadsheets.
• Perform research and initiate resolution of unapplied cash items by consulting customers.
• Work directly with customers to improve remittance processes and enhance relationships.
• Apply credit memos, facilitate, and document refund requests
• Perform cash reconciliation on disputed applications, as necessary.
• Perform reconciliation to apply payments for 3rd party remittances.
• Maintain detailed documentation of events, i.e. conversations, contacts, discrepancies, etc.
• Investigate and resolve over and short payments, disputed items, and unapplied payments, working with accounting when needed
Initiative
• Embrace and execute the vision, goals, and expectations of the department and role
• Recognize when plans should change to achieve goals and execute a process for success
• Understand which goals or tasks can be rearranged to attend to more urgent concerns and execute appropriately
• Recognize when additional training could enhance performance skills and be willing to own personal and professional growth
• Evaluate performance during the day and makes appropriate adjustments to achieve daily, weekly, monthly, and yearly goals
• Develop prevention strategies to eliminate problems before they occur
• Plan before acting to ensure that the most successful process is utilized
• Review work before submitting it
• Focus on team goals and successes, not just individual goals and successes
Additional Responsibilities as Required
• Always communicate clearly with respect and courtesy, both verbally and written, with correct grammatical usage
• The ability to customize communications and processes relative to both internal and external customers
• Willingness to take additional training as suggested by management
• Willingness to invest additional time to achieve goals
• Identify and focus on the actions and steps that are within his/her control to achieve success
• Prioritize work each day so that the most important tasks are completed
, * Position Requirements: Formal Education & Certification
• A Master s Degree in Finance
Knowledge & Experience
• Fluency in English Language
• Minimum 1-5 years collections experience, preferably in a B2B / B2C environment
• Good working knowledge of Oracle 12, SAP Ariba and of Microsoft Office Excel
• Intermediate proficiency in Microsoft Excel, including vlookups and pivot tables
• Proficiency in Microsoft Office Suite
• Knowledge of GST / TDS/ TCS, Bank Reconciliation, India Audit Support
Qualifications and Characteristics
• Strong customer service mindset with the ability to solve it right the first time
• Strong organization and time management skills, with demonstrated success managing multiple priorities
• Self- starter with a continuous improvement mindset to support best in class process automation
• Strong team player, understanding that you deliver as a team and it is always best when you collaborate to find solutions to problems.
• Demonstrated ability to learn with your peers and others and support a culture of resiliency in a continuously changing environment.
• Attention to detail
Work Environment
• 40-hour work week
• Sitting for extended period as per business requirement
• Last weekend of every month to remain working for month end closing.

Keyskills :
continuous improvementbank reconciliationprocess improvementbusiness initiativesportfolio marketing