Programme Manager - NGO

Job Description

Objectives: 1. Prepare Udaipur to imbibe post-Covid-19 ITC-supportive interventions in city planning and project implementation with a focus on resilience to better support young children and families.2. Include elements friendly to infants, toddlers, and caregivers (ITCs) in highly visible, urban infrastructure projects with a renewed focus on green (and blue) infrastructure, public spaces, early childhood urban services and informal settlements.3. Improve caregiver, service provider behaviours related to young children in and around public spaces, mobility, neighbourhoods, urban early childhood services, and data management.4. Institutionalize policies and guidelines, inclusive of ITC-friendly norms, elements, budgets, and procurement rules, in city functioning.5. Build capacity of early childhood workforce, city managers, and city technical teams to support and respond better to the needs of young children and their families in Udaipur.Scaling-up Scope of Work: Udaipur Phase-II would aim to scale up ITC elements in all realms of city functions and projects and enhancing the sustainability of the work done under Phase-I. BvLFs next phase investment would focus on the following key areas of support under UMC leadership:1. Technical assistance via an urban planning and design team (PMU team based at the UMC) in implementing scaling up projects, and enhancing existing policies and guidelines, inclusive of elements that incorporate Covid19 realities.2. Technical assistance via an early childhood-focused technical team to provide training and support for the citys early childhood workforce and caregivers, including during emergencies.3. Technical assistance and capacity building to ensure that behavioural methods are incorporated into program activities under (1) and (2) above, to ensure maximum uptake of improved services and infrastructure by caregivers and sustainable adoption of improved early childhood behaviours by caregivers and service providers.4. Support Udaipur in building a coalition of civil society and community-based organizations professional associations, educational institutions, and media to develop broad support for early childhood initiatives and services in the city.5. Study tours and training opportunities, either in-person or online, to enhance the capacity of city leaders, urban professionals, and technical staff across city agencies and departments to learn from other cities/experts and apply the learning to their own context. Core responsibilities: 1. Systems development and programme management: Identify, design and implement effective and efficient systems to support the smooth implementation of all aspects of the Urban Phase-II scaling up programme (including operations, financial management, monitoring, and reporting) in order to:a. Manage and coordinate project activities from substantive, administrative and financial points of view, applying strategic planning and systematic coordination of project activities.b. Manage day-to-day project implementation and overall coordination of project outcomes.c. Provide direction and leadership in advocating project objectives and in ensuring that all interested parties are well informed about the project activities and goals.d. Identify any strategic support and advice required to technical teams (Urban PMU team, early childhood focused teams, monitoring and evaluation team and any other as needed) for the management, planning and control of the programme.e. Ensure timely preparation of the project quarterly/ bi-annual work plans and progress/ final reports and financial reports and submission to UMC and BvLF.f. Ensure timely preparation of monthly and quarterly reports for the key project activities, issues and required action points. Prepare the programmes semi-annual progress reports (progress against planned activities, update on risks and issues, expenditures), annual review report and submit them to UMC and BvLF.g. Guide and orient efforts and contributions of PMU staff and UMC counterparts towards achievement of project objectives. Support in mobilisation to initiate identified activities, including drafting monthly meeting with nodal officers, quarterly steering committee meetings, project specifications, project approvals and executions.h. Support PMU team in drafting, planning, organizing and participation in the transparent UMC Urban tender biddings or request for proposal processes under UrbanPhase-II for the selection of contractor for sub-project execution, and ensure the preparation of clear tender bidding evaluation reports.i. Establish and maintain relationships and act as the key focal point with UMC and BvLF to ensure that all programming, financial and administrative matters related to the project are transparently, expediently and effectively managed.2. Quality oversight: Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, monitoring, information sharing and reporting systems.3. Knowledge management: Manage the extensive monitoring, research and evaluation components of the program, including development of a programme learning agenda. Oversee development thorough monthly reports and deliverables; produce and disseminate records of meetings with all stakeholders.4. Urban team management and development: Responsible for enhancing Urban team capacity; identifying team development requirements, locating appropriate training/development opportunities and managing these accordingly within the approved programme budget.5. Coordination and facilitation: Organise and facilitate regular coordination with PMU team, early childhood team, behavioural team, other partners and stakeholders to coordinate work plan development, capacity building training and workshops, implementation activities and evaluations and studies; ensure proper professional relationships and effective coordination with community leaders, local NGOs and other Community Based Organizations (as RWA associations, parents associations, etc.) to enhance early childhood initiatives and services in the city.6. Financial monitoring: Oversee the monitoring of approved Urban expenditure, budgeting, variance and address any problems in good time; ensure the preparation of accurate and timely financial reports; monitor Urban UMC projects financial resources to ensure accuracy and reliability of reporting.7. Urban technical reporting and documentation: Ensure high-quality and timely submission of all Urban Phase-II reports and deliverables from technical partners and disseminate to relevant stakeholders; manage the proper sharing of project deliverables, documents, files, equipment and materials as per the standards procedures.8. Review and approval of deliverables under Urban Phase-II: Strategic support in organising the Project Steering Committee at regular intervals under Urban Udaipur Phase-II for review and approval of deliverables by UMC.9. Stakeholder engagement: Ensure comprehensive stakeholder engagement through widespread stakeholder discussions/ workshops/ training modules and document learning.10. Strategic communications: Oversee the development of Urban Phase-II studies and communications materials for external audiences, articulating achievements, impacts and lessons learned;11. External relations: Develop constructive working relationships with relevant stakeholders including UMC, BvLF, UIT and city departments; represent programme partners in external meetings and working groups with other key stakeholders; develop opportunities for synergies with external organizations;12. The Udaipur Urban Phase-II Programme Manager would also be required to take on additional duties and tasks, if needed.Overall, the Programme Manager is expected carry out responsibilities of the role in a way which reflect the UMC and BvLF commitment to transform Udaipur into a child- and family-friendly city. KEY COMPETENTICES, TECHNICAL BACKGROUND, AND EXPERIENCE 1. Masters degree in at least one of the following disciplines: Project management, civil engineering, construction management, architecture, urban design, urban planning, development economics, or related urban policy, sustainable urbanization.2. At least 15 years of experience working in project formulation, management and implementation with government, ULBs, and/or a development agency, preferably in urban infrastructure, with at least 10 years of experience at city-level project management, implementation, M&E, and/or managing of urban programmes.3. Experience in the areas of basic service delivery (i.e. public health, education, sanitation, and service delivery) and/or child- and family-friendly cities a plus.4. Current knowledge of urban policy, advocacy, and development issues as well as excellent knowledge of urban inequities.5. Basic knowledge of Early Childhood Development (ECD) or ability to acquire basic level of knowledge quickly.6. Experience working within a results-oriented non-profit, foundation, and/or municipality required. Experience with municipalities to develop programs with clear results a plus.7. Proven experience and technical ability to manage a large project8. Ability to manage large urban projects to improve responses to the needs of the target population according to a municipal work plan, such as adapting the public space, early childhood frameworks, making parents aware of the knowledge and more.,

Keyskills :
early childhood developmentfocal pointpublic spacerisk managementms officeurban designcivil societypublic healthteam managementtime managementdata managementurban planning