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EA to Directors

5.00 to 10.00 Years   Ahmedabad   14 Sep, 2023
MNR Solutions Pvt Ltd
Job LocationAhmedabad
EducationNot Mentioned
SalaryRs 2.5 - 6 Lakh/Yr
IndustryGems / Jewellery
Functional AreaSecretary / PA / Steno
EmploymentTypeFull-time

Job Description

    Urgent hiring for EA to DirectorCTC- 55K Per monthExperience - 5 yearsLocation- AhmedabadQualification- GraduationRoles & ResponsibilityPreferred Male CandidateResponsibilities:The Executive Assistant will be required to interact with people who are strategically important to the organization and is therefore responsible for portraying a favorable and highly professional impression to external and internal contacts. The Executive Assistant will also need to be able to manage the Directors competing demands with a high degree of confidence and professionalism. The Executive Assistant will also need to make a significant contribution to the effective performance of the Director by supporting his administrative and information needs. Responsibilities will include diary management, complex travel arrangements and expenses, managing correspondence, as well as discreetly handling confidential and sensitive information, information gathering and web searching. The role necessitates a high degree of autonomy and initiative and the need to make decisions daily within the agreed standards and framework, in a context of changing demands.Key Areas: o Proactively managing the Directors complex and flexible diary, assisting him to maximize his time productivity, such as advising him on upcoming commitments, prioritization, managing regular changes and dealing professionally with competing meeting requests.o Making complex travel arrangements, hotel bookings, visa requirements etc. with minimal supervision, within known preferenceso Liaising with the Director and actively updating his work plan, projects and responsibilities, including monitoring of commitments and deadlines, maintaining confidentiality.o Making an arrangement for Strategic Management Group, Board and Board subcommittee meetings, including booking rooms, arranging catering, travel arrangements for external participants and collation and circulation of relevant papers and agendas.o Managing the Directorate filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing post.o Providing general administrative duties including word processing, collating and preparing documents.o Participating in team meetings, retreats and other institute events.o Supplying comprehensive information in response to internal and external requests to include in website/intranet services.o Basic library and internet searches and presentation of information in appropriate formats.o General secretarial support for the Director of Strategy Operations and Development Officer as required.o Other clerical duties and special projects arise.o Responsible for processing all expense claims for Directorate members activities.o Responsible for recording and monitoring Directors expenditure within agreed guidelines.o Working with Director and Directorate Coordinator to respond to general information requests and to disseminate information through e-mail, mail, publications and web pages.o Providing assistance to visitors and staff as appropriate to their position, seniority and urgency.o Acting as key contact to provide general information in response to institute-relatedenquiries.Interested candidates share your cv hidden_email or hidden_mobile

Keyskills :
personal assistancesecratory

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