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IT Vendor Management Operations Leader

4.00 to 0.00 Years   Bangalore   26 Nov, 2020
Aruba Networks
Job LocationBangalore
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT - Hardware / Networking
Functional AreaIT Operations / EDP / MIS
EmploymentTypeFull-time

Job Description

IT Vendor Management Operations LeaderSpecific Job DescriptionIT Vendor Management Operations LeadHPE Global IT is in a middle of a major multi-year transformation. We walk our transformation journey hand in hand with our key partners and thus there is a heavy outsources, managed services component. This role is a part of Vendor Management function within HPE Global IT organization and is fundamental and critical to our flawless execution. Primary responsibility of the successful candidate will be to manage all operational activities related to IT Purchase Requisitions (ITPRs), ensuring proper contracts completions and signatures, validation of funding approvals and executive CIO and CIO staff approvals. We are looking for a candidate who can assess current environment, make proposals for improvement and implement those improvements, while in parallel managing AS-IS actions to ensure a smooth transition.The successful candidate will be interacting with HPE IT Vendor Mangers, functional and project IT leaders, CIO and CIO direct reports, HPE Global Procurement and Labor Desk teams, engaging with Account executives of our Vendors.Responsibilities:

  • Review Webform Intake Entries and reach out to requestors for missing information
  • Review statements of work: check terms, labor rates, pricing structure
  • Engage with Global Procurement and send contracts for signatures
  • Validate Funding (in Apptio): CIO, CIO staff and Finance
  • Create ITPR records; monitor queues and approvals, contact approvers as needed; review ITPR final queue with VM leadership
  • Email notify Suppliers for status updates
  • Update and Close out Webforms when PO is complete
  • Hold regular status calls with stakeholder teams (e.g., Infrastructure team, Finance team)
  • Review action items for PRM team to submit ITPRs into Ariba
  • Fix Ariba errors (ship to/currency/company code/commodity code etc.)
  • Support NGIT BU Supply Chain Purchase Order requests
  • Act as liason for PO setup
  • Train teams on ITPR usage, viewing, editing
  • ITPR Admin: modifying approvers
  • Provides regular (e.g. monthly, quarterly) reports from ITPR, evaluates cost trend and reports out to the team and management
  • Manages Tail Spend Labor vendors and provides Quarterly Tail Spend Review
  • Submit Tickets for AP issues with suppliers
  • Submit Vendor Creation/Expansion tickets to allow vendors to be accessible in Ariba
  • Update Ariba supplier information (banking, migrations, addresses, entities)
  • Perform other duties as be assigned
Successful Candidate: This role requires a candidate who can take an existing best practice process, identify opportunities for improvements, get leadership buy in and implement improvements. All this to be done while administrating and flawlessly executing existing process to ensure a smooth transition. The successful candidate will have a strong personality, demonstrates great attention to detail, leadership by influence qualities, solid analytical and process development and implementation, a winning can do attitude and mindset, a self-starter and a team player to join our great Vendor Management team and work together closely with the broader IT organization, functional partners in HR, Global Procurement, Finance and our directly with our vendors.Leadership and many of the peers of this role are in the US time-zone, flexibility to accommodate different hours, including morning US hours will be needed. We operate in a complex multi-vendor environment.Education and Experience Required:
  • Bachelor s degree in Management Information Systems / Computer Science / Supply Chain / Business Administration or equivalent experience and a minimum of 6 years related experience or a Master s degree and a minimum of 4 years of experience.
  • Working knowledge of Ariba
  • Working knowledge of SharePoint
  • Experience working in designing and running a process
  • Familiarity with Smart Labor system is a plus
  • Prior contract administration experience is a plus
  • Prior vendor negotiations experience is a plus
Knowledge and Skills:
  • Exceptional written and verbal skills. Strong relationship management skills. Excellent project management and process development skills.
  • Full working English proficiency
Job:Information TechnologyJob Level:SpecialistHewlett Packard Enterprise is EEO F/M/Protected Veteran/ Individual with Disabilities.HPE will comply with all applicable laws related to the use of arrest and conviction records, including the San Francisco Fair Chance Ordinance and similar laws and will consider for employment qualified applicants with criminal histories.,

Keyskills :
operational activitiesvendor negotiationsmanagement information systemsprocess developmentpurchase requisitionsvendor managementproject managementit purchaserelationship managementglobal procurement

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