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Personal Assistant to MD

2.00 to 7.00 Years   Bangalore   06 Dec, 2024
Kapil Consultancy Recruitment Services Pvt Ltd
Job LocationBangalore
EducationNot Mentioned
SalaryRs 1.5 - 3.0 Lakh/Yr
IndustryAuto Components
Functional AreaSecretary / PA / Steno
EmploymentTypeFull-time

Job Description

    1. Executive Support: Manage the MDs calendar, schedule appointments, meetings, and travel arrangements. Screen and prioritize incoming communications (calls, emails, etc.), ensuring prompt and effective responses. Prepare and organize materials for meetings, including presentations, reports, and agendas. Take minutes during meetings and follow up on action items.2. Communication & Liaison: Serve as the main point of contact between the MD and internal/external stakeholders, including staff, clients, vendors, and partners. Handle confidential and time-sensitive information with professionalism and discretion. Draft and edit correspondence, reports, and documents on behalf of the MD. Assist in the coordination of company events, conferences, and other engagements involving the MD.3. Travel & Logistics Coordination: Plan and book domestic and international travel arrangements, including flights, accommodation, and transportation. Prepare itineraries, ensuring all travel plans align with the MDs schedule. Anticipate potential conflicts or challenges in travel and proactively resolve issues.4. Project Support: Assist with various projects, both internal and external, including research, data gathering, and task coordination. Help manage and prioritize the MDs projects and deadlines. Ensure smooth execution of projects by monitoring timelines, deadlines, and deliverables.5. Administrative Tasks: Manage office supplies and equipment, ensuring the MDs workspace is organized and functional. Process and track invoices and expenses, keeping accurate records for budgeting purposes. Handle personal tasks as required by the MD, ensuring their professional and personal life runs smoothly.6. Confidentiality & Discretion: Uphold the highest level of confidentiality in handling sensitive information. Handle confidential documents and meetings with integrity and discretion.

Keyskills :
secretarial activitiescalendar managementtravel coordinationadministrative assistanceexecutive support

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