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Documentation Specialist

0.00 to 2.00 Years   Chennai,India   07 Jul, 2023
Hitachi Energy
Job LocationChennai,India
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaDocumentation
EmploymentTypeFull-time

Job Description

The Documentation Specialist is responsible for:

  • Prepare, distribute and store accurate and timely Customer and Supplier documents for projects, as per the companys/projects procedures and ensuring effective version control and status tracking.
  • Are responsible for:
  • the setup of project and tender structure for document storage.
  • ensuring that project documentation is collected, compiled, printed, and sent to the customer.
  • that Sub Supplier documentation is received on time and distributed to the projects.
  • the support of the PDC & xECM.
  • supporting the tender team with the correct documentation cost.
of Documentation Specialist
  • Should have experience in contract reading and understand the Customer documentation requirements.
  • Analyze & Upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the Sub Suppliers
  • Upload the documents into the Document Management System (DMS)
  • Maintain the complete Project Documentation Status
  • Communicate with Project Manager and Departments for clarifications and suggestions.
  • Proper follow-up with other departments to submit the documents.
  • Distribute the documents to various departments for Review & Approval
  • Send the documents by Transmittal for Customer Review & Approval
  • Adding the documents into e-Room (web-based database, Easy access for the members in different locations)
  • Organize the files in a folder structure in the softcopy Binder.
  • Print out the drawings as hard copies and insert them into binders, if needed (This is the installation and Final Plant Documentation) and send it to respective sites.
  • Check & Upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation)
  • When the Customer Approved the As-Built Documentation, the Project hand over to the After Sales department.
  • Ability to communicate effectively and understand the other requirement.
  • Should have strong knowledge in MS Excel, Word, and PPT.
  • Should be a team player.
  • Should have good experience in preparing a report and maintaining the record.

Keyskills :
Ms ExcelTest ReportsMS PowerPointReport Preparationproject documentationProject Documentation StatusmanualsCustomer DocumentationDrawing filesMs WordDocument Management Systemrecord maintenanceAs-Built DocumentationProject ManagementCalculat

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