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Mail Management - Executive - Leading NBFC Firm - Chennai.

2.00 to 5.00 Years   Chennai   02 Dec, 2024
RightMatch HR Services Pvt Ltd
Job LocationChennai
EducationNot Mentioned
SalaryNot Disclosed
IndustryNBFC ( Non Banking Financial Services )
Functional AreaAdministration / Facility / Transport
EmploymentTypeFull-time

Job Description

    Company: NBFCRole: Mail ManagementLocation: Chennai.Work Days: 5Key Responsibilities:1. Inward Mail/Courier Handling: - Receive, sort, and distribute all incoming mail, couriers, and posts to relevant departments or individuals. - Ensure the timely delivery of important correspondence to respective teams.2. Outward Mail/Courier Dispatch: - Prepare and dispatch outgoing mail, letters, and parcels to clients, regulatory bodies, or other external parties. - Coordinate with courier services and postal offices for dispatch and ensure timely deliveries.3. Coordination with Departments: - Act as the point of contact for any mail or courier-related queries within the office. - Collaborate with internal teams to ensure urgent or sensitive mail is prioritized.4. Documentation and Tracking: - Maintain detailed and accurate logs for all inbound and outbound mail/couriers. - Ensure proper filing and documentation of correspondence for audit purposes. - Track and manage courier deliveries to ensure proper receipt by intended recipients.5. Vendor Management: - Liaise with multiple courier and postal service providers to ensure cost-effective and reliable service. - Negotiate rates and ensure contracts with vendors are up to date. - Monitor vendor performance and escalate any service-related issues.6. Compliance and Security: - Ensure that all mail handling is conducted securely and confidential information is protected. - Adhere to the company policies regarding mail management and ensure compliance with regulatory requirements.
    1. Miscellaneous:- Manage office stationery related to mail and dispatch operations.- Assist with other administrative tasks as needed, particularly related to office logistics.
    Qualifications and Skills:1. 2 years of experience in mail management or a similar role, ideally in a corporate environment.2. Excellent organizational and time management skills.3. Ability to handle confidential information with discretion.4. Proficiency in MS Office (Word, Excel) and familiarity with mail tracking software is a plus.5. Strong communication skills in English and Tamil (verbal and written).6. Attention to detail and a proactive attitude.For any further queries kindly feel free to contact on hidden_email / hidden_mobile

Keyskills :
administrationcouriercourier managementsr.adminmail handlingadministrativecourier handlinginward mailadmin

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