Office Coordinator

Job Description

Responsibilities Provide administrative assistance to founders and leadership team Will handle phone coverage, greeting guests and clients, scheduling internal meetings, office maintenance, and managing vendor communication and relationships. Assist with research projects as needed for clients and new business opportunities Manage the firms vendors and subscriptions Purchase office and break room supplies, monitors stock and manage budget Open, sort, and distribute incoming correspondence hard copy and digital. Read and analyze incoming emails, memos, submissions and reports, determine their significance, and take action as appropriate. Collaborate with people team and assist with day to day operations Plan and coordinate office events, happy hours and other functions Coordinate hiring efforts at all levels Execute onboarding for new employees Assist in discovering potential partners and vetting inbound leads Skills and Experience 2 + years experience in office environment and or administration Youre data driven and highly organized, but also a people person A passion for internet and social media marketing is preferred Superior written and verbal communication skills Strong organizational and time management skills Able to maintain confidential information Master of multi- tasking and able to manage multiple projects at once Managing document control throughout the project duration: update drawing list and any other project updates. Qualities and Characteristics Youre more than a list- taker, check things off a list, type of person. Can assess and process how to do things strategically, effectively, efficiently, and cost- consciously. Positive and friendly persona Ability to recognize internal and external customer needs. Excellent time- keeping skills and able to prioritise workload appropriately Exceptionally organized Ability to promote a positive image of the company to the customer Confident handling people and situations without getting flustered or impatient General awesomeness When a company is growing and expanding rapidly it can be hard to balance adding or throwing people at it or having better systems. We would rather collect a team that can build and manage systems with less people., Responsibilities Provide administrative assistance to founders and leadership team Will handle phone coverage, greeting guests and clients, scheduling internal meetings, office maintenance, and managing vendor communication and relationships. Assist with research projects as needed for clients and new business opportunities Manage the firms vendors and subscriptions Purchase office and break room supplies, monitors stock and manage budget Open, sort, and distribute incoming correspondence hard copy and digital. Read and analyze incoming emails, memos, submissions and reports, determine their significance, and take action as appropriate. Collaborate with people team and assist with day to day operations Plan and coordinate office events, happy hours and other functions Coordinate hiring efforts at all levels Execute onboarding for new employees Assist in discovering potential partners and vetting inbound leads Skills and Experience 2 + years experience in office environment and or administration Youre data driven and highly organized, but also a people person A passion for internet and social media marketing is preferred Superior written and verbal communication skills Strong organizational and time management skills Able to maintain confidential information Master of multi- tasking and able to manage multiple projects at once Managing document control throughout the project duration: update drawing list and any other project updates. Qualities and Characteristics Youre more than a list- taker, check things off a list, type of person. Can assess and process how to do things strategically, effectively, efficiently, and cost- consciously. Positive and friendly persona Ability to recognize internal and external customer needs. Excellent time- keeping skills and able to prioritise workload appropriately Exceptionally organized Ability to promote a positive image of the company to the customer Confident handling people and situations without getting flustered or impatient General awesomeness When a company is growing and expanding rapidly it can be hard to balance adding or throwing people at it or having better systems. We would rather collect a team that can build and manage systems with less people.,

Keyskills :
documentationsalesnew businessphone coveragemedia marketingtime managementdocument controloffice managementmanagement skillsoffice coordinationbehavioral trainingcommunication skills