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School Administrator

3.00 to 5.00 Years   Coimbatore   20 Sep, 2019
K J Foundation Hiring For Vibgyor High School
Job LocationCoimbatore
EducationNot Mentioned
SalaryNot Disclosed
IndustryEducation / Training
Functional AreaAdministration / Facility / Transport
EmploymentTypeFull-time

Job Description

Job DescriptionWe are urgently looking forward to hire School Administrator for our new school in Coimbatore - Tamil NaduQualification:Any GraduatesExperience: 3 + Years in the same role as Admin (Experience from School would be preferred)Primary Responsibility:

  • Supervise Housekeeping & Maintenance staff by determining workloads & schedules.
  • Supervise the school security arrangements.
  • Ensure the canteen facilities are provided as per the policy.
  • Supervise and handle the transport arrangement of students and staff.
  • Ensure the staff is trained in complex maintenance activities and follow the standard operating procedures.
  • Manage maintenance activities of school properties such as Networking Systems (Computers/ Printer/Xerox machine), Water Purifier, Fire extinguisher, Attendance Software, TV / Music systems / LCD / Slide projector, swimming pool, electrical fittings /fixtures, window panes, ceiling fans etc.
  • Interact with Municipal Corporations & other regulatory departments to formulate and arrange plans to update systems and reduce operating costs by ensuring optimum utilization of resources.
  • Make all necessary arrangements for special events such as Orientation, PTA meetings, Workshops and Coffee meet.
  • Responsible for effective co-ordination within the departments assigned.
  • Handle emergencies & manage crisis.
  • Manage vendors, involve in negotiations, ensure the services are rendered within the timeline and follow up on their payments.
  • Maintain documents related to vendors / contract/ payment.
  • Supervise, advice and mentor the admin team
  • Ensure all bills related to BSEB, BSNL etc. are checked and paid before due dates.
  • Developing and maintaining school administrative activities.
  • Ensuring High Efficiency at Low Cost.
  • Handling of emergencies & managing crisis.
  • Scrutinize, validate and sanction the requisition requirements.
  • Responsible for supporting the team in innovating newer systems.
  • Responsible for setting up new effective practices.
  • Responsible for effective co-ordination within Departments assigned.
  • Overall Responsibility for maintaining efficiency with an oversight on processes and activities.
  • Ensuring adherence to prescribed procedures.
Secondary Responsibility:
  • Grievance Handling.
  • Responsible for Building Maintenance: AMCs, Service Contracts , Vendor Sourcing and Management
  • Organizing Events: Culminating Activities, PTMs, etc.
  • Preparing Budget and maintain MIS vis--vis Budgets for the entire year.
  • Handling Statutory Compliances as required for the School.
  • Managing Field trips: Prepare the Costing, arranging the travel, snacks food and first aid.
  • Handling travel arrangement and accommodation for teachers attending workshops and trainings.
  • Responsible for analyzing Water Testing report from Vendor.
  • Responsible for Facility Management Services Soft Services such as Housekeeping, Security, Pest Control, Carpentry, Plumbing etc.
Required Candidate profileExpected Competencies:
  • Efficient and pay attention to detail
  • Good communication skills
  • Knowledge of the principles and techniques of administrative management including
  • organization, planning, staffing, training, budgeting, and reporting.
  • Knowledge of the principles and techniques of financial management.
  • Knowledge of planning and management.
  • Knowledge of labor relations and equal employment opportunity policies and procedures.
  • Maintain favorable public relations
  • Delegate effectively, instruct, direct, and evaluate employees
  • Problem solving and decision making capacity
  • Ability to plan, direct, and coordinate administrative activities of a complex, interrelated and
  • interdependent nature, where unknowns and numerous contingency factors are involved.

Keyskills :
dministration management school administration facilities management housekeeping management

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