Human Resources Coordinator

Job Description

Job DescriptionPosition : HR CoordinatorReporting to : Executive AssistantPosition SummaryThe HR Coordinator is responsible for assisting in various aspects of human resource functions within the organization. This position involves facilitating HR processes, assisting with recruitment, onboarding new employees, administering benefits, maintaining employee records, and ensuring compliance with relevant laws and regulations. The HR Coordinator serves as a point of contact for everyone in the organization regarding HR-related inquiries and provides administrative support to the HR department.Primarily this role works closely with management to ensure daily supervision of teams and on-time delivery of end-to-end HR services paving way for Organizational Development through Change management keeping in mind the strategic requirements of the business, ensuring compliance of SOPs and company policies.Ideal CandidateThe ideal candidate is one having experience in a progressive. Human Resources position, demonstrating good organizational abilities, including effective prioritization and multitasking abilities under management guidance. They should demonstrate good communication and interpersonal skills, with acute attention to detail. Creative problem-solving abilities and strategic thinking, along with a basic understanding of business operations, are essential. Adaptability to evolving business needs is crucial, as is proficiency in Microsoft Office applications. The candidate should be adept at engaging and influencing others, nurturing growth within the team.The candidate should exhibit in engaging and influencing others, fostering team growth. Flexibility and adaptability in response to changing business requirements are expected. Given the hiring-focused nature of the position, the ideal candidate must present a friendly demeanour, maintain a professional appearance, and possess an amiable personality. A team-focused approach is essential for providing exceptional service to the team while actively engaging, inspiring, and influencing individuals to foster growth.About Avanta Business CentreAvanta is a UK-based serviced office company. We started our operations in Delhi from Connaught Places major landmark, Statesman House, in 2008.We specialize in high-quality serviced offices, shared office spaces (coworking), Built to Suit (BTS) Managed offices (Enterprise offices), meeting rooms and virtual offices of international standard. Our international experience has helped us to serve several Fortune 500 companies, top corporates, Start-ups, and professionals alike.Since our inception, we have positioned our facilities in key business districts within prestigious and iconic buildings. We strongly believe in excellent customer service, and our passionate customer-oriented teams have made us one of Indias oldest and best-known service providers.With more than 15 Years of experience, we manage many of premium office space which is occupied by solopreneurs, start-up companies, and large corporations helping them project the right image suiting their business and at the same time ideal work environment for the team.Key Responsibilities:Broad responsibilities in the role include the following under the guidance of management:Recruitment & SelectionHandling the complete recruitment life cycle for sourcing the best talent for the entry level roles from diverse sources like job portals, recruitment vendors, advertisements, referrals (internal & external) , campus drives for bulk hiring etc.Establishing hiring strategy to fill the open positions. Interacting with Departmental Heads, identifying competencies required and understanding the job descriptions.Managing the offer role outs, career management and succession planning.Conducting employment, education verification and professional reference checks.Orientation & InductionManaging On- Boarding Induction Programs; supervising the joining formalities and ensuring that employees settle into their new roles, to make them familiar with company culture and activities.Providing workstation and other necessary things required by the employee as per the joining checklist.Taking feedback from new joiners on the current induction process and implementing necessary changes.Employee Engagement & Culture BuildingOrganize engagement activities in line with the organizations vibrant culture and take approval on the annual activity calendar.Creating an environment that sustains and encourages high performance. Checking the pulse of organization with regular employee interaction and sharing alarming issues with the management.Organizing and keeping follow ups for various employee involvement forums like Grievance Redressal Meetings, Town halls, R&R programs, skip level meetings etc.Development of HR Policies & ProceduresEnsuring the policies and procedures are followed in line with the organizational goals.Taking employee sessions for refresher sessions and conducting quizzes on the existing policies and procedures for smooth implementation.Exit ManagementEnsuring a smooth exit experience so that employee leaves as an ambassador for the organization.Scheduling the exit interviewEnsuring smooth relieving formalities and handover process.Coordination with the Finance team in preparing the Full and Final Settlements.Database Administration & MiscellaneousEnsuring the complete File Management System and other HR records are updated on a daily basis.Generating various HR MIS Reports on HR Dashboard and sharing them with seniors. Updating organizational charts regularly.Keeping track of employee activities in terms of confirmation, promotion, transfer and their separation and issuing various letters.Managing the interns, attendance and coordination with training team for their training updates.Sharing the inputs with payroll team for any kind of credit or deduction from employee salary for relocation claims, travel, mobile and other reimbursements.Work with Admin department and oversee travel, accommodation and other arrangement for various events, workshops etc. conducted for employees.Ensuring all employee provisions including SIM cards, mobiles, stationery, visiting cards, etc. are issued at the time of joining.Learning and DevelopmentImprove skills and knowledge by attending regular training programs as per the training platforms and guidelines provided by the organization.Abide to all disciplinary procedures, guiding principles and core values of the organization.Out-of-Box (innovative) thinking and work on new Initiatives to bring tangible benefit to the Organization.Additional Duties:This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your Reporting Manager/ Department Head/ Management,

Keyskills :
RecruitmentOnboardingEmployee EngagementExit ManagementDatabase AdministrationHR PoliciesProceduresLearning