HIRING HR & ADMIN OFFICER GHAZIABAD

Job Description

JOB DESCRIPTION:- HR Activities:- Recruitment: o Is always marked when requirements are floated by Regional HR o Gather all resumes, update excel sheet / software o Organise the assessment for the candidates o Organise interviews, ensuring presence of entire panel, coordinate presence of candidates o Ensure feedback forms are filled and signed by the Panel and share the same with Regional HR Appointment Letter Generation: o Send an email and call to the shortlisted candidate congratulating the prospect and enlisting the documents required within a defined period o Coordinate with shortlisted candidates for securing relevant documents o Post go ahead from RHR, generate reference number o Generation of Reference Number within 48 hours from the date of short listing o Ensure query resolution within 48 hours of receiving the same from HR HO o Ensure handover of appointment letter to the selected candidate o Coordinate joining formalities with the candidate within defined TAT o Ensure that the candidate completes all joining formalities, that biometric is activated within 5 days of joining. This is to ensure that no employee / prospective employee is working without appointment, biometric registration. o Ensure employee number generation and biometric generation for attendance Exit Formalities o Sending an email to RHR & HR @ HO when an employee resigns o Follow-up for exit papers of the resigned employee from reporting managers o Escalation to RHR in case there is no response from the reporting manager o Maintaining and updating resignation tracker at location level o Ensure proper filling of exit forms o Implementation of Absconding process Employee Engagement o To ensure TGIF activities are conducted at Branch level o To act as a Whistle Blower at your region and report the same to RHR Compliance Activities:- Scheduled visits to: o PT Submission every month & ensuring PT submission for all the respective branches. o Employment Exchange for ER1 file every quarter o Labour welfare office for submission of labour fund on half yearly Responsible for timely generation and renewal of Shops and Establishment certificates Arranging ESIC card camp at your respective branches within prescribed time Ensuring a proper display of notices and policies on notice board at your respective locations Ensure that all relevant registers applicable for that state are maintained Admin Activities:- Responsible for identifying and sourcing of vendors at the time of establishment of new branches or if the need arises. These include Chair vendors / Inverter vendors / A/c vendors / Water purifier vendors / Movers & packers etc. The scope includes vendor scrutiny, registration, inviting quotations, negotiations for cost benefit. Timely visits to all the branches of your respective region. (At least one visit at every branch in a month). Resolve issues related to electricity / AC/ renovation / plumbing / networking etc. Ensuring payment clearance of vendors from the HO within pre defined TAT. Submission of original bills to HO. Monitoring & Managing: o Inventory & Stationary as per office requirement o Courier services o Cleaning Material as per individual branch requirements o Data Compilation and co-ordination with respect to- Attendance of Office boys. Co-ordination for End-to-end induction and training sessions: o Hotel bookings o Employee travel arrangements o Breakfast, lunch & refreshments during or post training sessions IT Activities:- Maintaining and Co-ordination:- o Responsible for co-ordinating to resolve queries related to system, printer & scanner with IT Team. o Maintaining Asset verification report and ensuring Installation of new system for all your branches o Coordination regarding work related to net working / CC TV Camera / Network link & server issue,

Keyskills :
winningothersover excelsheet labourwelfare queryresolution hr it tv go net cctv esic camp hotel excel water email visit lunch oiningf malities ms