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Admin Specialist

5.00 to 8.00 Years   Gurugram   06 Jun, 2020
RANGAM INFOTECH PVT LTD
Job LocationGurugram
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT - Software
Functional AreaGeneral / Other Software
EmploymentTypeFull-time

Job Description

  • Operations and Planning
  • Data Analysis
  • Supply Chain Background
  • Generating reports on time and sending it to the management
  • Who can coordinate the current CFA.
  • Coordinate with Vendors
  • Bill Processing
  • Agreement Copy
  • Daily MIS Report
  • Agreement Copy
  • NOC Collection
  • Prepare the dashboard and sending it to the management
  • Warehouse and Logistic Activities:
  • Co- ordinate with CFA s for Daily/Weekly/Monthly MIS Reports which need to compile, Save on Share Drive Shared with respective stakeholders:
  • Weekly Space Availability
  • Weekly GIT Report Follow for Timely Delivery
  • Weekly / Monthly Logbook
  • Final Monthly / YTD Logbook
  • Monthly BBND Report
  • Monthly Invoice Deviation
  • Monthly Stock Count / Inventory Report
  • Monthly / Quarterly Discard Report
  • Monthly Customer Complaint Report
  • Monthly CFA s Check List
  • Monthly SC KPI Sheet to be updated
  • Vendor, CFA s Supplier Co- ordination:
  • Tracking of Agreements Request to timely renewal.
  • End to End Bills Tracking for timely payment to vendors.
  • Fortnightly Update on Various Bills Status.
  • Co- ordinate with CFA CPU to resolve the query on time.
  • Quarterly NOC/SOA to be collected from Vendors.
  • APD Tracker Update, Reversal Co- ordination and follow- up:
  • Sharing APD Tracker with CFA s to collected weekly status.
  • Centrally Co- ordinate with CFA s, Patient Vendors for Timely Pickup
  • Co- ordinate with Business for Patient Query or any Issue on pickup.
  • Delay in Pickup 15 Days must be tracked on daily basis.
  • VAPs Issuance Withdrawal and Sample Issuance status update:
  • Fortnightly status update of VAPs Issuance Withdrawal through SFE.
  • Fortnightly status update of Sample Issuance Delivery through SFE.
  • Co- ordinate with CFA s for timely update the status of VAPs Sample.
  • Co- ordinate with Business for Patient Query or any Issue on pickup.
  • Delay in update 15 Days must be tracked on daily basis.

Planning Activities:

  • Develop and update daily MIS s on Stock availability, Sales reports and Executive Dashboards.
  • Develop and update Monthly MIS s (Stock Update, Demand Dashboards, Master Data file, Tender Sales File.)
  • Responsible for Stock Replenishment in WK 1 of each month and follow- up with CFA s to ensure adherence.
  • Working closely with the Planners and daily Tracking of Orders and stock levels at all depots to check for any stock outs.
  • Monthly gather and manage the Sales Requirement from Field force, updating the same in the stock sheet and initiating movement plan basis months requirement to JIT s from Mother Depot and develop further methods to improve and tracking.
  • Ensuring timely movement of stocks and responsible for Zero stock outs and 100% Fill rates.
  • Regular follow up with Depots to ensure Inter Depot movements are completed in the agreed timeframe.
  • Develop Sales Index/Forecast consumption file and refresh every Ten- day period to check for Over indexed and Under indexed Products and Provide to Demand Supply Planner, To be Shared with Business as well.
  • Effectively manage stakeholders, and other internal groups through effective communication and Provide adhoc reports to both Internal and External stakeholders on Stock availability.
  • Updating timely information wrt. Shipment arrival and planning Stock movement mid- month to support sales closing.
  • Provide fact- based recommendations and insights to key stake holders in terms of any short stock and corresponding mitigation plan.
  • Working closely with Demand Planner and Logistics Manager for updating Demand Dashboards Logistics related MIS s on an ongoing basis.
  • Doing regular statistical analysis to add value and ensure Hygiene check in Data wrt. Codes.
,

Keyskills :
environmental impact assessmentmaster data supply chaindata analysis bill processingstock replenishment statistical analysiseffe

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