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Company Secretary

5.00 to 6.00 Years   Gurugram   01 Jun, 2019
Marriott
Job LocationGurugram
EducationNot Mentioned
SalaryNot Disclosed
IndustryHotel / Restaurant
Functional AreaCompany Secretary
EmploymentTypeFull-time

Job Description

This role functions as a Secretary assisting lawyers in the Asia Pacific Law Department and is based in Gurgaon and Mumbai. The position covers all countries in the South Asia region.Key responsibilities include providing a full spectrum of secretarial support to the Legal team, such as:

  • Working on legal software such as I-Manage, Law Manager, Serengeti, Sharepoint and Blueprint
  • Organizing and scheduling meetings and appointments for the team.
  • Coordinating with different departments at Marriott including tax, IP, finance teams.
  • Dealing with Law firms and other third parties for settlement of bill and invoices
  • Being responsible for co-ordinating diaries and calendar management.
  • Assisting the team in pre-closure of deal singing such as indexing, printing, cleaning up documents.
  • Preparing closing binders for legal documents such as closing memo s and NOTs
  • Preparing attendance record of the legal team
  • Preparing permanent document files and closing binders
  • Maintaining electronic and hard copy filing system
  • Hotel bookings and Travel arrangement including flight, hotel and visas
  • Maintaining contact lists and office supplies for the team
  • Providing assistance in legal coordination work
  • Preparation of travel expenses
  • Handling business correspondences reports and presentations
  • Upkeep of all confidential documents.
  • Dealing with all incoming correspondence
  • Providing administration support
  • Other duties and special projects as assigned which may include assisting lawyers in the team in the execution of all aspects of hotel transactions, including:
  • drafting, reviewing, amending, analyzing and negotiating legal documents and business communications;
  • preparing signing authorities and assisting with pre-execution formalities;
  • attending project closings and managing the execution of agreements;
  • following-up and completing post-closing items; and
  • conducting legal research as requested.
  • Maintaining and updating template agreements and franchise disclosure documents.
  • Establishing, maintaining and updating databases and web-based platforms used by the legal team.
The role may also include some travel.CANDIDATE PROFILE Education and Experience
  • At least a bachelor degree (or equivalent).
  • Approximately 5+ years of relevant work experience.
  • Fluent in both written and spoken English and Hindi.
Skills and Competencies
  • Strong organizational and time management skills.
  • Strong project and case management skills.
  • Strong user skills across common platforms (e.g. Microsoft Office, Imanage, Excel, PowerPoint and Law Manager).
  • Strong interpersonal skills and an ability to collaborate well with others on the team and across different teams.
  • Strong communication skills (written/verbal).
  • Strong attention to detail.
  • Demonstrates initiative and leadership in generating new concepts, approaches and methods.
  • Ability to perform well under pressure with minimal supervision, while producing a high volume of accurate work.
  • Diligent, dependable, enthusiastic and willing to learn.
  • Experience in preparing presentation materials (e.g. PowerPoint presentations and videos) is an advantage.
,

Keyskills :
managementcasekillsstrongorganizationalprojecttime

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