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Administration Executive

3.00 to 7.00 Years   Hyderabad,Bangalore, Chennai, Noida, Gurugram, Pune, Mumbai City, Delhi   12 Dec, 2024
MACKENZIE MODERN IT SOLUTIONS PRIVATE LIMITED
Job LocationHyderabad,Bangalore, Chennai, Noida, Gurugram, Pune, Mumbai City, Delhi
EducationNot Mentioned
SalaryRs 4.0 - 8 Lakh/Yr
IndustryKPO / Analytics
Functional AreaAdministration / Facility / Transport
EmploymentTypeFull-time

Job Description

    1. Office Management:Oversee and manage day-to-day office operations to ensure smooth functioning. This includes managing office supplies, maintaining cleanliness and upkeep of office facilities, and coordinating office activities to support a productive environment.
    2. Support Senior Staff:Provide administrative support to senior management and executives. This includes scheduling meetings, managing calendars, organizing domestic and international travel, and handling incoming correspondence efficiently.
    3. Record Keeping:Maintain accurate and organized records of office documents, employee files, and other important data. Ensure all records are easily accessible while maintaining confidentiality and compliance with company policies.
    4. Vendor Management:Manage relationships with vendors supplying office materials, equipment, and services. Negotiate terms, track deliveries, and ensure that quality and services meet company standards.
    5. Event Coordination:Plan, organize, and coordinate office events, meetings, conferences, and training sessions. Ensure smooth logistics, including venue booking, catering, technology setup, and follow-up post-events.
    6. Budget Management:Assist in managing the offices budget by tracking expenses and ensuring that spending aligns with financial goals. Provide cost-saving recommendations based on regular analysis of office expenditures.
    7. Inventory Control:Monitor and manage office supplies inventory, ensuring stock levels are maintained at appropriate levels. Place orders for supplies when needed and ensure timely delivery.
    8. Compliance and Policies:Ensure that the office adheres to company policies, procedures, and health and safety regulations. Maintain compliance with labor laws, safety standards, and other legal requirements related to office operations.
    9. Client Interaction:Provide administrative support to clients and external stakeholders, addressing inquiries, concerns, and requests. Ensure a positive experience for clients when interacting with the office and maintaining professional relationships.
    Key Skills:
    • Office Management: Expertise in managing day-to-day office operations and maintaining a productive work environment.
    • Vendor & Inventory Management: Proven track record of managing vendors and keeping inventory organized and stocked.
    • Event Coordination: Skilled in organizing meetings, conferences, and office events with attention to detail.
    • Record Keeping: Ability to maintain accurate records and ensure easy access to documents while maintaining confidentiality.
    • Budget & Cost Management: Proficient in managing office budgets, tracking expenses, and suggesting cost-saving initiatives.
    • Compliance Knowledge: Strong understanding of office compliance, safety regulations, and company policies.
    • Client Service: Excellent client interaction skills, ensuring that clients and external parties receive timely and accurate assistance.
    • Communication Skills: Strong written and verbal communication skills to interact effectively with internal and external stakeholders.
    • Multitasking: Ability to juggle multiple administrative tasks and prioritize effectively to ensure smooth office operations.

Keyskills :
team collaborationadministration managementcommunication skillsadministration work

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