Facilities Executive

Job Description

Facilities ExecutiveCorporate SolutionsWhat this job involves:Prioritising the facilities needsWorking with both the facilities manager and the assistant facilities manager, you ll oversee the property s day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you ll strive for continuous improvement in the process.You ll also keep an eye out on the property s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you ll manage supply and service contracts as approved by clients.In addition, you ll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You ll also be on top of health and safety issues that may arise, and actively participate in reviewing them.Also part of your mandate is to monitor the property s budget. As the person in charge, you ll make sure that there s enough petty cash to support operations. You ll also see to it that vendor invoice processes comply with standards.Going above and beyond expectationsClient satisfaction is second nature to the person in charge. In this role, you ll take on difficult issues and seek out opportunities to improve operations. You ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.In addition, you ll carry out routine service audits to ensure that the team maintains its overall performance. You ll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.Position Goals

• To provide administrative support to the Facilities Management team at Hyderabad
• To ensure timely and accurate completion FM reports
• Be accessible for escalation of all FM related issues:

Oversee the Housekeeping Services

• Overall service delivery assessment of HK vendor.
• Coordination meetings with vendor for resolution of service issues.
• Invoice verification before processing.
• Providing support in preparation of annual budget.
• Preparation and updating of tracker, MMR.
• Monitoring of vendor compliance, vendor scorecard.
• Handling moves and updating in the tool.
• Stock checking of consumables, ensuring tracker is updated daily and monitoring consumption pattern.

Oversee Cafeteria Services

• Ensure that the caterers are maintaining highest standards of hygiene in the services area.
• Ensure that the Pest control activities are done as per the schedule.
• Manage F&B operations in his daily operations and keep check on the vendor activities.

Oversee Events and Client Activities

• Coordination of the events with clients and vendors.
• Ensure that the approval for the events are taken well in advance and event details are shared in portal.
• Guidelines for the events as laid out by Client are followed.
• Ensure that the cars are parked as per the Client Parking Policy and escalation mails to the defaulters are initiated.
• Checking of the vendor invoices for correctness and timely submission to the Finance. Manage the budget and the invoice processing and vendor payments.
• Overall coordination with all service providing vendors.
• Take rounds of the facility regularly to identify issues in Housekeeping, Maintenance, Cafeteria etc and initiate immediate rectification actions
• Placing demand for the stationary and tracking the consumption BU wise.
• Organizing activities such as carpet shampooing, fa ade cleaning and chair repairs.
• Identification of the snags and rectification and updating in the share folder.

Key Performance Measures

• Overall client satisfaction by achieving SLA targets.
• Timely resolution of helpdesk complaints.
• Effective team coordination of direct and vendor staff for efficient service delivery.

Sound like you To apply you need to have:Employee Specification

• Graduate in any discipline
• 4 6 years experience in facilities management
• Tertiary qualifications in hotel management / building management and/or business desirable.
• Proven ability to function effectively as part of a team.
• Proven ability to initiate and follow up works with the vendors.
• Improvement initiatives and cost cutting measures.
• Ability to work in the shifts.

What we can do for you:At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .For additional details please see our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Accommodation.Requesam.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.,

Keyskills :
performance metricsbusiness continuityequal employment opportunityhotel managementservice levelpetty cashteam coordinationcrisis managementcost cuttingbuilding managementfacility servicesservice contractsdaily operationsinvoice processingcli