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Hiring Indian Personal Aecretary to Chairman HJ Group, Kinshasa, DRC

1.00 to 5.00 Years   Jaipur   01 Aug, 2019
ABHA STUDIOS Hiring For HJ Group
Job LocationJaipur
EducationNot Mentioned
SalaryRs 10 - 14 Lakh/Yr
IndustryMedical / Healthcare
Functional AreaSecretary / PA / StenoExecutive Assistant (EA)
EmploymentTypeFull-time

Job Description

  • Assist the Chairman in his day to day work
  • Maintain his calendar
  • Take phone calls on his behalf
  • Schedule appointments/ meetings for him and ensure attendance to those appointments
  • Greet all his visitors and make them comfortable in the waiting area
  • Making travel and stay reservations for the Chairman business/ leisure travel
  • Maintenance and upkeep of the office of the Chairman
  • Take dictations and draft letters/circulars/emails etc
  • Organize/ coordinate personal events, send out invites, and make phone calls to extend an invitation on his behalf.
  • Compile all his communication (emails/ couriers/ reports) that come, in an orderly and condensed fashion to save his time & take necessary approval and send replies.
  • Keep in touch with him while he is out of office or is traveling to update him on assigned jobs/ other updates etc.
  • Search information for him on the internet
  • Assist the executive in conducting meetings/ interviews through various media and take down the minutes of the meeting
  • Act as a bridge between employees and the Chairman
  • Manage all the professional commitments of the Chairman
  • Represent him in meetings if hes unable to attend
  • Sending all internal & external communication from the Chairmans Office
  • Participate in all senior level meetings and synthesize information into meeting minutes.
  • Arrange and manage material for Chairman meetings with staff and clients which requires initiative and the ability to work to tight deadlines
  • Monitor existing documents to ensure they remain thorough, accurate and up-to-date
  • Collecting, collating and interpreting monthly/weekly/daily MIS reports.

Keyskills :
collatingcommunicationsearchattendanceinterpretingcommitmentsscheduleinvitationreservationsconductingmaintenanceisreportingmeetingplanningheavycalendaringmeetingscheduling

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