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Visa Executive

Fresher   Mohali   16 Dec, 2022
MOHIT GHAI Hiring For Canaccess Immigration Services
Job LocationMohali
EducationNot Mentioned
SalaryRs 1.5 - 3.0 Lakh/Yr
IndustryOthers
Functional AreaLegal Support Services
EmploymentTypeFull-time

Job Description

    • Ensure a good flow of communication and excellent secretarial support is provided for the FHs
    • Work closely with, keep and update list of common stakeholders for close communication: all GCMs and their Executive Assistants, Function Heads, etc across the broad region.
    • Provide assistance to the FHs with private, confidential, and personal arrangements
    • Organise agendas, briefing papers and any preparatory paper work
    • Sort, prioritise and where possible delegate and distribute incoming mail.
    • Handle expense claims
    • Prepare correspondence, documents and presentation materials - adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely manner
    • Organisation of the daily schedule of the FHs to ensure the most effective use of time. Ensure all internal and external meeting requirements are met. Forward planning of itineraries and travel schedules to make certain timings and trips are feasible
    • Ensure the smooth running of the FHs office in their absence. Keep in close communication with the FHs when they are travelling and despatch off any urgent mail that needs attention.
    • Ensure all administrative tasks meet all compliance standards.
    • Provide documents and files for meetings.
    • Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews
      • Screen incoming calls, fielding calls if appropriate and assisting where possible.
      • Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within Visa
        • Travel & Immigration
        • Book and co-ordinate travel arrangements within tight deadlines
        • Compile itineraries and liaise with regional offices to ensure business trips run smoothly.
        • Reserving flights and hotels all per Visa T&E policy and other compliance policies
        • Organising entry visas for travel and UAE immigration for FH and family & dependants (when necessary)Corporate Hospitality
        • Organising flights, accommodation, sending out invitations, assisting with visas
        • Organise agendas, bookings for business dinners, entertainment for corporate events, assist with menus, RSVPs and other correspondence
        • Ensuring appropriate approvals are in place for events, register event with Visa online, create SIRAs, set up vendors and POs complete due diligence in time for the event.
        • Organize and execute events related to corporate hospitality in the relevant markets.
        • Manage, forecast and update event planner reports.
        • Budgeting, costing and coordination with external event management companies.

Keyskills :
solverpowerpointdiaryoutlooksystemofficeassistantswordproblemoracleexcelcreativecommunicationmanagementgcmsetc across the broad region. provide assistance to the fhs with privatekeepcommonprioritise where possible delegate distribute

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