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Admin Coordinator cum receptionist

1.00 to 3.00 Years   Mumbai City   25 Jul, 2019
HTP Global Technologies Pvt Ltd
Job LocationMumbai City
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT - Hardware / Networking
Functional AreaAdministration / Facility / TransportFront Office / Receptionist
EmploymentTypeFull-time

Job Description

Receptionist Job Purpose: Serves visitors by greeting, welcoming, and directing them appropriately; notifying company personnel of visitor arrival; maintains security and telecommunications system.Responsibilities: Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.Directs visitors by maintaining employee and department directories; giving instructions.Maintains security by following procedures; monitoring logbook; issuing visitor badges.Maintains telecommunication system by following manufacturers instructions for house phone and console operation.Maintains safe and clean reception area by complying with procedures, rules, and regulations.Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.Contributes to team effort by accomplishing related results as needed.Attendance & OD MarkingAdministration Executive Job Purpose Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.Responsibilities:

  • Supervise cleanliness as pre weekly schedule
  • Utility bills tracking & payment before due date
  • Co-ordinate with Sim Card provider for issuance of sim card
  • general clerical duties including document Scanning, photocopying, fax and mailing
  • maintain electronic and hard copy filing system
  • retrieve documents from filing system
  • handle requests for information and data
  • resolve administrative problems and inquiries
  • prepare written responses to routine enquiries
  • prepare and modify documents including correspondence, reports, drafts, memos and emails
  • schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • prepare agendas for meetings and prepare schedules
  • record, compile, transcribe and distribute minutes of meetings
  • open, sort and distribute incoming correspondence
  • maintain office supply inventories
  • coordinate maintenance of office equipment
  • coordinate and maintain records for staff, telephones, parking and petty cash

Keyskills :
markingfficesupporttravelarrangementscoordinatemeetingscomputerskillsofficeequipmentpettycashrecordkeepingofficemanagement

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