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APAC - Secretary, Mumbai

3.00 to 5.00 Years   Mumbai City   10 May, 2022
JPMorgan
Job LocationMumbai City
EducationNot Mentioned
SalaryNot Disclosed
IndustryBanking / Financial Services
Functional AreaSales / BD
EmploymentTypeFull-time

Job Description

    India Corporate Center Legal Administrative Assistant The Administrative Assistant will support, coordinate and execute departmental initiatives for J.P. Morgan s India Corporate Center Legal Team, a group of approximately 140 legal professionals, working closely with the Head of Legal, ICC.This individual will be a key member of the India Corporate Center and will be responsible for and expected to:
    • Assist the ICC legal team with schedule management, travel arrangements and other day to day business related requests.
    • Ensure business continuity by ensuring the team is tech-equipped at all times. Plan, coordinate and execute Return To The Office for MCC Legal to facilitate a smooth return.
    • Oversee vendors and outside counsel to manage subscriptions, invoicing, expense management and procurement.
    • Procure and manage the inventory of department assets.
    • Plan, coordinate and execute engagement activities and employee events for the team.
    • Assist and facilitate Senior Management visits, both in person and virtual, by booking conference rooms, travel, events and temporary office set up, etc.
    • Manage and facilitate new hire onboardings by coordinating with various teams. Check Pre Employment Screening completion, WFH tech readiness, etc. to confirm seamless onboarding.
    • Track and maintain data including headcount, new hire and leavers data, organization charts, locker assignment, WFH tech, leaves, distribution lists and shared mailboxes, etc.
    • Manage seating including assignment/re-assignment of seats and inter-office movements.
    • Engage with team leads to provide support and guidance on processes, policies, travel, onboarding, offboarding, events, assimilation, tech, expensing, etc.
    • Ensure the team is updated and compliant on policies and process changes by sending timely email updates. Send reminders on important events and deadlines. Arrange for trainings related to policies, procedures, legal applications, etc.
    • Coordinate and make necessary arrangements to facilitate assimilation sessions for various teams.
    • Coordinate and liaison with administrative and support teams to ensure effective employee experience.
    • Review research mail and direct to intended recipient.
    • Provide support to team members with queries related to technology, travel policy & process related queries, systems, etc.
    • Manage and monitor the restricted access area and card holders list.
    Skills required
    • Strong written & verbal communication skills
    • Proficient in PowerPoint, Excel and Word
    • Supreme work ethic with a keen eye for detail, a proactive, manage time effectively and positive attitude and sense of ownership
    • Ability to clearly present and articulate issues, options and conclusions and to ensure a smooth execution/resolution of the matter at hand
    • Interact and communicate effectively across all levels within and outside the department
    • Strong team player with an ability to build good working relationships across teams and support staff
    ,

Keyskills :
conference roomssenior managementcorporate liaisonexpense managementtravel arrangements

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