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Assistant Facilities Manager

5.00 to 0.00 Years   Mumbai City   01 Feb, 2021
Jones Lang LaSalle (JLL)
Job LocationMumbai City
EducationNot Mentioned
SalaryNot Disclosed
IndustryReal Estate
Functional AreaSales / BD
EmploymentTypeFull-time

Job Description

Assistant Facilities ManagerIntegrated Facilities Management What this job involves:Assistant Facilities Manager is responsible for developing, deploying, supporting, and managing the JLL India IFM function at client site.Duties & responsibilities

  • Support the FM with dotted line to Chief Engineer in managing the Mechanical, Electrical, Plumbing installations, Life Safety system, BMS within the facility;
  • Responsible for preparation of critical spares list for all installations as per manufacturer s recommendations and plan and maintain the required inventory at sites at all-time where the maintenance is carried out with in-house teams;
  • Implement and oversee the pre-emptive maintenance programme to reduce the risk of sudden failures of critical equipment;
  • Assist the AEM to review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations;
  • Maintain the logbooks, checklists and PPM schedules for all M & E installations;
  • Manage Downtime/ Breakdowns;
  • Arrange for ad-hoc M&E set ups as per the client requirement from time to time;
  • Ensure the contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the Client;
  • Responsible to handle the shifts independently on all Engineering related matters;
  • Responsible for daily reporting on M & E to the AEM;
  • Generate Service maintenance reports on office equipment;
  • Responsible for Purchasing and maintaining of spares and consumables, ensure minimum stock required maintained at all times.
  • Generate Downtime and breakdown incident reports.
  • Complete track of inspection, work orders and updation and closure in 360 tool with proper evidences or supporting documents.
  • Request for raising ITSM based on PM work orders scheduled and notify respective vendor in advance
  • Liaison with landlord for utility, common area lighting, water tank levels, domestic, fire, status of lift health to ensure 100% uptime
  • Strictly adhere to the usage of PPEs and LOTO at all time by in-house as well as vendor
  • Issuance of necessary work permits for vendors
  • Maintaining of various registers - Green card, Fire isolation / desolation, LOTO, complaints, etc.
  • Rounds to be taken daily of critical areas and ensure that observations are recorded in Inspection tab
  • Ensure compliance to all GRE OE standards and signoff.
  • Ensure up keep of office maintained, liaise with soft service team, for the same
  • Ensure strict adherence by the technicians on their deliverables
  • Project coordination with vendors /soft services/others
  • Aware of the maintenance cost/maintain a tracker
  • Vendor management end to end
  • Maintain cordial relationship with team and employees
  • Well aware of escalation process
  • Incident report detailed report with RCA
  • Understanding of the AMC contracts /SLA
  • Ensure all work orders/inspections is closed/carried out regularly
  • Ensure the hand over and take over work activities during shift change over between technicians/BMS and amongst AFM s
  • MIS and report generation as and when required
  • Ensure customer complaints are attended during shift time including soft services
  • Responsible to ensure housekeeping is well maintained during shift time in coordination with soft service team
Reporting toFacility Manager Key stakeholdersIFM Business Line Heads, Account Director, Client Real Estate Director and Senior ManagerDirect reportsTeam consisting of1. Technicians2. BMS Operator3. Facility Executive / Shift SupervisorSound like you To apply you need to be: Employee specificationBE / Diploma / B. Tech in Electrical / Mechanical EngineeringMinimum 5 years of relevant work experienceExperienced in Facility ManagementOpen working in shiftsTeam handling experienceExperience in managing Banking / BPO client would be an added advantageKey skillsFacility Management Technical / Soft Services operationsExcellent interpersonal and communication skillsGood team handling skillsWhat we can do for you:At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .For additional details please see our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Accommodation.Requesam.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.,

Keyskills :
finding opportunitiesreport generationamcinvestment managementfacility managementcompatibility testingsoft serviceslife safetyaemteam handlingcustomer complaintsbpoequal employment opportunitywork ordersselection processbmsoffice equ

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