Associate - Documentation- Confirmations & Matching

Job Description

Job Title:Associate / Associate Level 1Date:2021Department:COCE Product ControlLocation:MumbaiBusiness Line / Function:COCE Product ControlReports to:(Direct)ManagerGrade: (if applicable)NA(Functional)Number of Direct Reports:0Directorship / Registration:NAPosition PurposeThe mandate of the Documentation Department is to ensure that every trade actioned by the FO, aswell as every associated event to an existing OTC transaction that requires a confirmation, is properlyconfirmed with the counterparty in due time.Our main clients are Corporates (major corporations & medium-sized companies) and FinancialInstitutions (general and specialised international banks, pension funds, fund managers, insurancecompanies and central banks).We cover multiple asset classes that are: Foreign Exchange, Money Market, Equity Derivatives, Creditand Interest Rate Derivatives ResponsibilitiesDirect Responsibilities

• The Chasing and Escalation team is responsible for ensuring that all BNP Paribas confirmations are retrieved from clients and counterparties. Team covers a wide range of products traded by the Trading desks such as Vanilla products and the more complex Structured trades. The Chasing and Escalation team is also responsible in resolving any Litigation that clients may raise upon receipt of the BNP Confirmation. This will involve investigating the issue and liaising with internal teams such as FO, Trade Support, Legal depending on the type of Litigation raised until resolution.

• The team contacts directly our clients/counterparts (by telephone or by Email) to request the return of BNP Paribas confirmations executed. The team must follow internal procedures and try to adhere to the relevant regulatory timelines.

• The team is also responsible for escalating any issues to Senior Management or Front Office in regard to aged confirmations outstanding through various forums such as weekly Escalation Meetings held with the relevant concerned Business Management lines.

• Minimize operational failure, including but not exclusively the risk of fraud by helping to devise and by implementing sufficient regular controls
• Ensure appropriate escalation to management as soon as an issue is identified.
• Ensure that documentation controls are done daily, comments detailed clearly, and be responsible for reliability of records
• Ensure set KPIs are met

Key results areas:

• Customer Services
• To be customer-focused and maintain a high quality services standard

Contributing ResponsibilitiesContinuous Control & Improvement:

• To closely monitor the trade volumes and outstanding confirmations and escalate issues/concerns to the line managers
• Contribute to the Permanent Control framework

Projects

• Participate to global projects related to any Documentation processes improvements.
• Active follow up on updating procedures of Documentation processes.

Analytics to senior management as per their requests.Technical & Behavioral CompetenciesTechnical competencies :

• Computer skills is highly a must
• Fluent English
• ISDA definitions & templates
• Front to back workflow

Behavioral Competencies :

• Organized & good resistance to stress
• Attention to detail: the confirmation is the ultimate document which bind the bank with the counterparty, 100% correct is non-negotiable
• Self-discipline & autonomy: Each team member has its own portfolio of clients, which need to be managed efficiently. Ability to work on its own with little supervision.
• Adaptability & Change Management: Ability to easily adapt to new situations (new booking systems, new products, new activities to manage ) as this is a constant changing environment
• Strong Client Focus: Client is at the center of all our concerns.
• Escalation & Reporting process: all team members need to closely follow escalation rules in place with all different stakeholders. Comply with relevant regulatory targets e.g CFTC,EMIR targets. Being able to efficiently raise to manager issues encountered on a daily basis, even if those are not forecasted in existing processes

Specific Qualifications (if required)

• Knowledge of Documentation (drafting /chasing/matching)
• Bachelor or Master Degree on Economics, Mathematics or Finance.

Skills ReferentialBehavioural Skills: Ability to share / pass on knowledgeAttention to detail / rigorAdaptabilityAbility to collaborate / TeamworkTransversal Skills:Ability to develop and adapt a process Ability to understand, explain and support changeAbility to manage a projectAnalytical AbilityAbility to develop and leverage networksEducation Level: Bachelor Degree or equivalent Experience LevelAt least 1 year Other/Specific Qualifications (if required)NA,

Keyskills :
risk controlinterest rate derivativesbooking systemsback officeprime brokeragemoney marketretail bankingfront officepension fundsglobal deliverytrade support