Customs & TradeAdministrator

Job Description

Overall description:To provide support and oversight of the global Import/Export compliance initiative and ensure that record keeping and audit function is implemented compliantly through ensuring that all relevant processes, work instructions and relevant process documentation and training is maintained. Support Denied Party Screening process and provide level two denied party screening, review and validation of potential match in the external tool WorldCheck To provide cover for all other C&T admnistrator roles based in Mumbaiabout you key accountabilitieskey result / decision areas (outcomes)Process, work instructions & training:Develop, implement, deploy and maintain effective & accurate process repository, work instructions & training packsEnsure that processes are fully documented, deployed and fit for purpose, including detailed work instructions and training materials.Implement and maintain an audit function on all audit activities, including a monthly dashboard, pareto and improvement plans.Audit for all key processes implementedDashboard produced monthlyContinuous improvement embedded.Compliance: Learn all aspects of Import/Export compliance and provide cover for all Mumbai rolesImport/Export repository and audit functionProduct classification database maintenanceExport shipping log auditsDenied party screening additional information Process back up:Profecient in all Customs & Trade Mumbai process and operations and provide operational cover as required.Proficient in each processProvide support as requiredProduce process dashboard as requiredCompliance: Develop, implement and maintain an effective, reliable and timely level two screening response for the businessImplement and roll out the predefined process and tools to the business and ensure that level 2 screening is completed on time and accurately and feedback is provided to original requestor whilst ensuring escalations to level 3 are effectively managed and trackedCompliance: Implement bulk screening on Historical records, including level two when requiredIdentify bulk records to be screened and convert to a format compatible with WorldcheckEstablish a priority order and timeline for the screening with Compliance OfficeScreen bulk records, levels 1 & 2Escalate and track level 3 occurrencesCompliance: Develop, implement and conduct regular audits against shipments completed and screening results, providing a monthly reportDevelop sample routine and implement reconciliation audit between shipments and screening events.Develop and implement monthly audit report and dashboard for publicationC&T: Classification database and unknown classification requests.Manage the daily publication and upload to tools of the Customs and Trade classification database.Respond to requests for Unknown Classifications, collect relevant information from the suppliers and vendors, update the database and respond to requestors within lead times.C&T: Additional dutiesTo provide cover for other job roles and team members, including Document analyst and International Trade & Customs Compliance Senior AdministratorDevelop and maintain a reliable and auditable recordkeeping processWith the support of team, create an adapted tool for monitoring the collection of export customs declarationExport customs declaration collection and controlControl accuracy of export customs declaration issued by the customs brokerEnsure all export documentation are received and audited according to the export log issued by the 3rd party logistics providerReconciliation between export customs declarations and billing document (invoice)Ensure all export sales recorded by accounting are traceable and matched in the export logIf any discrepancies identified, take appropriate actions in coordination with accounting, Supply Chain and 3rd party logistics (i.e. claim missing documentation, request for amendment of export customs declaration)Developing import document control, Audit controls & DashboardDocuments controlled, stored and linkedImorts audited for compliance and recordkeepingDashboard produced and published to agreed timescalesRegulatory - ensuring compliance through effective audited document management.ensuring compliance through effective denied party screeningensuring that product classification is updated and maintained,

Keyskills :
supplychain exportsales auditreport recordkeeping documentcontrol workinstructions internationaltrade positionmanagement exportdocumentation processdocumentation productclassification inancialjustificati