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Executive Assistant

5.00 to 0.00 Years   Mumbai City   07 Mar, 2022
Forcepoint LLC
Job LocationMumbai City
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT - Software
Functional AreaSecretary / PA / StenoSales / BD
EmploymentTypeFull-time

Job Description

    Essential Functions
    • This role will play an integral part in the success of our organization by providing support to Sr. Executives on our Product and Engineering teams
    • Helps drive productivity through preparation and setting expectations with the executives teams
    • Assists with meeting agenda preparation through editing slides, proofreading, revising presentation materials, and being a source of ideas and recommendations
    • Anticipates potential issues and needs, proactively takes measures to resolve matters before they impact Executives
    • Communicates with the Executives to keep them informed of upcoming commitments and responsibilities, making sure that deliverables are submitted accordingly
    • Manages executive s ever changing schedules with the ability to balance multiple priorities and quickly change direction as needed
    • Arrange extensive end-to-end domestic and international travel, including ground transportation, coordinating with internal and external attendees, securing meeting locations/conference rooms when needed and preparing all other necessary details to support successful and stress-free experiences
    • Provides a wide variety of organizational support for the Executives, including drafting correspondence, preparing sizable expense reports, and assisting with everything from ordering catering to coordinating team off sites
    • Majority of assigned work will be conducted during standard business hours however it is important that the candidate be available for early morning, late evening, and weekend work as required by the role, periodically
    • Must be self-motivated and able to work individually and with the broader, international support team
    Experience and Education
    • Executive Assistant experience at the C-level is required
    • 5 years administrative experience
    • Strong organizational and prioritization skills
    • Attention to detail
    • Strong interpersonal skills and the ability to interact and build relationships with all levels of management, at times interacting with C-level executives
    • Excellent written and verbal communication skills
    • Proficient in Microsoft Office, substantial calendaring for multiple executives
    • Extensive domestic and international travel preparation end to end.
    • Concur, Powerpoint and Workday experience a plus
    • Ability to handle confidential information with discretion
    • Proactive and able to anticipate management needs
    We are mission driven.We are passionate about our mission because our solutions protect businesses, critical infrastructures, and governments around the world.Find out more about Forcepoint s Mission, Vision, and Values at www.Forcepoint.com and follow us on Twitter at ForcepointSec. Find us on social at #forcepoint #forcepointculture #lifeatforcepoint to find out what its really like to work here from the team themselves. *Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Applicants must have the right to work in the location to which you have applied.We are committed to hiring and retaining a diverse workforce, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. ,

Keyskills :
designexpense reportsbehavioral trainingfilingschedulingmeeting facilitation

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