hiring for Document Controller

Job Description

Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 5, 000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub- Saharan Africa.Four simple values guide our behaviour in our pursuit of a better way; Safety first - no compromise, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world.We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.The opportunity Be a part of our international consultancy business that spans our five global hubs, where we oversee work for world leading organisations across the public and private sectors.Our Middle East, North Africa and India hub started in 1998 and has successfully operated in a wide range of countries, delivering project and programme management and cost consultancy services.Mace India has to become a business characterised by professional property and infrastructure expertise, sound commercial knowledge and a commitment to service excellence. A business exhibiting the same unique combination of management skills, best practice methods and adventurous spirit that exists with Mace globally.The roleDocument Controller Working within our project management team on a major project, responsible for supporting the teams in the development and maintenance of the document control procedures.We aim to have a high standard document control system on this major project, therefore, the knowledge and experience of the document control staff will be more technical rather than purely administrative.Your responsibilities will include: Managing the day to day administration of the system and liaising with the EDMS to resolve problems and improve the effective running of the system. Ensuring the adherence to the processes and procedures and providing guidance when deviation occurs. Performing a comprehensive quality check on each document and associated documents. Performing periodic quality checks to the system registers. Supporting the team on routine and ad hoc project- wide assignments. Producing quantitative, status and analysis reports. Controlling incoming documents ensuring that project document control procedures are followed. Maintaining accurate records of incoming documents or correspondence and retrieving immediately as required or requested. Preparing letters, reports, presentations, meeting minutes and monthly reports in accordance with the standard project templates. Making accurate presentation and editing of complex documents using knowledge of engineering terms. Assisting in the management of all outgoing documents in particular issuing of letters, transmittals, reports and drawings. The requirementsYour experience, knowledge and skills need to include:Minimum 7- 8 years experience. Must have good knowledge of MS Office packages especially Word, Excel, PowerPoint and Outlook. Expertise in technical data management especially in Aconex. Experience of SharePoint and BIW or other on- line collaboration tools. Experience of supporting programme/ project focused teams in property or construction environments. Strong document organisational skills. Ability to manage multiple and changing priorities in a high volume environment. Accuracy and attention to detail. Qualifications A degree qualification is preferred but is not essential. Professional memberships are an advantage but are not essential. Mace is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people to excel. ,

Keyskills :
editing hubs aconex biw ecords checks sound excel control edms analysis running outlook word business