Looking for Executive Administrative Assistant , 6-8 Yrs Exp for Mumbai at BKC

Job Description

DearCandidate,Greetings from Starchase Executive Search!Looking for Executive Administrative Assistant ,6-8 Yrs Experience for a Reputed Real Estate, Mumbai Location at BKC, Bandra Kurla Complex MumbaiRequired Work Experience 6+ Years. NeedExecutive Administrative Assistant to provide administrative support in a well-organized and timely manner. He or she will work on a one-to-one basis on a variety of tasks related to executives working life and communication.Company can offer Salary between 8 LInterested candidates can send their updatedResume athidden_emailPlease send Resumes as soon as possible as its a Urgent vacancy.Below is the Job description FOR Executive Administrative Assistant :-We are looking for a competent Executive Administrative Assistant to provide administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executives working life and communication.Responsibilities
• Adept at managing administrative activities involving purchase of equipments, maintenance of procurement, housekeeping, safety, security, employee induction etc.
• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
• Budgeting and cost control measures, Monitoring Budget vis a vis variance. assisting the department in project management, cost optimization and implementing business expansion plans.
• Contracts management. Cost control and ensuring timely implementation of the project. Managing repair, maintenance & replacement of office equipments, appliances, furniture, furnishings, vehicles, building, etc., Purchasing, Implementation and operations of Security and Surveillance
• Vendor management- Oversee acquisition, installation and commissioning of equipments that are required for the facility IT Systems, air conditioning etc. Processes, Documentation, Business Control checks, audits etc. Monitor all Statutory Compliance areas.
• Asset Management of all Site operations assets across multiple locations.
• Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates.
• Liasioning and coordinating with various departments within the corporate office and all branch offices.
• Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.
• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
• Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
• Arranging for relocation of employees from different parts of India which includes arrangement for their home and family related needs such as school admission, transportation and taking care of their household requirements.
• Arranging accommodation for onsite employees by co-ordination with various branch offices and to continuously improve the quality of services by visiting and studying the overseas location.
Requirements and skills
• Proven 6-8 years of experience as an Executive Administrative Assistant, Senior Executive Assistant.
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School degree; additional qualification as personal assistant would be considered an advantage
1. Location: BKC , Bandra Kurla Complex
Interested candidates can send their updatedResume at hidden_emailPlease send Resumes as soon as possible as its a Urgent vacancy.CONTACT PERSON : ADITI hidden_mobile ,hidden_emailThanks and Regards,Aditi PunjabiSr. ConsultantStarchase Executive Searchhidden_mobile

Keyskills :
safetypetty cashadministrative supportoffice managementvendor managementliasoningsecurityhousekeepingms office