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| Job Location | Mumbai City |
| Education | Not Mentioned |
| Salary | Not Disclosed |
| Industry | NGO / Social Work |
| Functional Area | Sales / BD |
| EmploymentType | Full-time |
1. Overall management of front desk, scheduling, housekeeping and administrationfunctions at the centers.2. Ensuring all facilities of the organization are optimally maintained and managed toensure smooth day to day operations, within allocated annual budgets. Working closelywith relevant professionals to ensure that all events at Ummeed (e.g., trainings, donorvisits, partner visits, meetings) receive appropriate facilities and administrative support.3. Effective vendor management to procure best quality goods and services atcompetitive price, including involvement in negotiations, relevant follow- up to ensuresatisfactory services are rendered within set timelines, negotiation and finalization ofannual rate contracts.4. Liaising with the Society and Landlord to ensure upkeep of premises and to solve anyproblems related to properties of Ummeed (repairs, maintenance, taxes, etc.).5. Thorough knowledge of statutory requirements.6. Collaboration with Director Administration in the ongoing formulation, revision, andimplementation of administration policies, procedures and processes, while ensuringcompliance with all applicable laws and regulations.7. Supervision, coaching, and mentoring of administration team members.8. Soliciting feedback regarding administration services from internal and externalstakeholders.9. Proactively identifying and recommending administration process improvements toimprove quality and efficiency of administrative services.Minimum Qualifications:Graduate in any discipline with post graduate Diploma in Office Management.Prior Experience:The ideal candidate would have at least 5 years of experience in managing and coordinatingadministration functions including front desk operations, preferably in a Retail or HospitalityIndustry. Prior experience should include items mentioned under Primary Responsibilities above.Experience with renovation and refurbishment of premises will be an added advantage.Reporting to: Head - AdministrationEssential skills required:The incumbent must demonstrate the following skills:1. Problem Solving: Has strong analytical skills. Identifies, presents problem analysis andrecommends solutions.2. Teamwork: Collaborates and contributes to a positive and supportive workingenvironment. Ensures safety of all beneficiaries visiting Ummeed. Has the ability towork with diverse teams.3. Coaching: Is able to identify skill gaps and provide required and appropriateintervention. And follow up with constant and timely feedback.4. Focus on quality: Adheres to and ensures the prescribed quality standards aremaintained.,
Keyskills :
frontdesk problemanalysis management qualitystandards set ideal retail analysis coaching management operations facilities analytical scheduling milestones renovation maintenance end vendment ing statut