Sr. Executive Logistics For EPC Industry @ Mumbai

Job Description

Roles and ResponsibilitiesThe person will responsible for all affairs of assigned project Logistics in terms of origin and destination operations. Closely work with Logistics manager on all operational and documentation matters on the deliveries.Key Result AreasOperational & Regulatory (Carrier /Customs/ Port)Objective To coordinate, monitor and ensure timely planning, sailing and delivery of volumes with clear tracking and visibility to project team, finance, and management.

• Registration with new sea/air/land port for 1st time import / export executions.
• Preparation of documents for Factory stuffing permission and related customs follow-up
• Co-ordination with Sub Vendors for stuffing plan.
• Coordinating with finance & project team for custom Invoice.
• Coordinating with Shipping Line / Freight Forwarders for Delivery order
• Evaluate the container requirement according to cargo size
• Planning the shipment according to the schedule of Vessel
• Coordinating with CHA for proper stuffing
• Scrutiny of Check List with Custom Invoice
• Scrutiny of B/L Draft according to L/C requirement
• Coordinating with Shipping Line & CHA for Gate in & Load the container
• Coordinating with Shipping Line / Freight Forwarders for Final B/L with custom attested documents
• Follow with destination Banks/ Our Principal for Original documents
• Handover the original documents to CHA for Custom clearance
• Obtain the cargo arrival notice / Landing certificate from Shipping Line
• Organize the Transporter for dispatch of material
• Follow up with Transporter with smooth dispatch of material
• Coordinating with SITE official for the offloading of the cargo as per B/L
• Obtain the E-WAY Bill from Transporter / Factory team
• Follow up with Insurance department for filling the claims for any damage / pilferage of cargo
• Obtain the container Interchange report from CHA
• Preparation of Noncommercial Invoice & Packaging List.
• Dispatch the NCV Shipment by AIR / SEA & arrange to clear the shipment without any custom obligation and supporting of AD Bank GR Waiver Letters.
• Follow up with CHA for N form Clearance/ obtain the N Form Validity from BMC office
• Forwarder s payments :
• Checking the Invoice for Freight forwarder for payment purpose
• Obtain the approval from Project Manager for Vendors Payment
• Follow up with Project Team for Vendor s Purchase requisition
• Follow up with Procurement Team for Vendor s Purchase order.
• Follow up with Accounts Team for Vendor s payment.
• Logistics disputes resolving
• Exception Management Drive out of way solutions to ensure the delivery objectives are met and also highlight such milestones.

SAP entriesObjectiveTo ensure all order creation for logistics vendors are done in SAP to ensure are higher control of our operations.

• Preparation of purchase order in SAP as per agreed terms with vendor.
• Approval of purchase order from concern head in SAP
• Vendor Invoice booking in SAP (MIGO)
• Original Invoices send to accounts section for MIRO entries in SAP.
• Vendor bills reconciliation as per SAP balances.

Project Country OperationObjectiveTo review, coordinate and ensure smooth deliveries at destination through nominated forwarder and regulatory clearances. Take accountability of resident logistics person during the course of project deliveries.

• Take accountability from local logistics nominee on a daily update and involve department head for any deviation whatsoever.
• Tracking of deliveries of cargo at destination site and return of empty containers to shipping line by forwarding agency.
• 5. IMPORTS :
• Tracking of Import consignments from loading port till discharge in India.
• Follow up with finance / project team for original shipping documents
• Import quotes, nomination, service order issuance to nominated agency for custom clearance and transport of import delivery to factory site.
• Filing of BOE checklist with customs location , verification and approval for BOE.
• Arrangement of Steel Import registration for steel import through DGFT site. BIS compliances etc.
• Follow-up with finance team for payment of custom duties.
• Payment of BCD through MEIS scripts if available in books.
• Utilization of Advance Licence for Import duty payment wherever applicable.
• Payment of shipping line / CFS charges by Logistics agency and reimbursement for the same by company at actual basis.
• Follow-up with factory / site team for E-way bills as per truck basis.
• Follow-up with transport agency for timely delivery of import consignment to factory location and return of empty container to port.
• Submission of original import documents / bill of entries to finance team for necessary credit and entry purpose

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Keyskills :
truckboepurchase orderadvance licencencvchacargodgftclaimsvendoritem response theorycfssteelshipping linecreditcustom clearancesapimportexportbmc