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Urgent hiring for Executive Assistant

5.00 to 7.00 Years   Mumbai City   19 Jul, 2023
MNR Solutions Pvt Ltd
Job LocationMumbai City
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT - Software
Functional AreaExecutive Assistant (EA)
EmploymentTypeFull-time

Job Description

    • Work directly with the Managing Partner to support all aspects of her daily work routine.
    • Maintain the Managing Partners calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
    • Serve as a liaison between the Managing Partner and the internal and external teams. This includes receiving and screening the Managing Partners phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
    • Coordinate work with staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
    • Provide coordination, monitoring, and communication of projects and programs managed by Various Teams.
    • Assist the Managing Partner in activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
    • Assist the Managing Partner in the development of presentations and white papers for internal and external audiences.
    • Determine priority of matters of attention for the Managing Partner; redirect matters to staff to handle, or handle matters personally, as appropriate.
    • Keep the Managing Partner advised of time-sensitive and priority issues, ensuring appropriate follow-up.
    • Routinely perform a wide variety of support duties.
    • Compose and prepare letters relating to routine correspondence for the Managing Partners signature.
    • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
    • Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
    • Prepare, reconcile, and submit expense reports.
    • Maintain paper and electronic filing systems.
    • Maintain confidential and sensitive information.
    • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
    • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
    • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Keyskills :
ea to ceoea to manager

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