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Executive Assistant to MD (male)

3.00 to 7.00 Years   Pune   15 Aug, 2019
Aviyana Ventures Pvt Ltd
Job LocationPune
EducationNot Mentioned
SalaryRs 4.0 - 4.5 Lakh/Yr
IndustryReal Estate
Functional AreaExecutive Assistant (EA)
EmploymentTypeFull-time

Job Description

Executive Assistant to the DirectorPosition Summary:Reporting directly to the Director.The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.Primary Responsibilities:

  1. Assists the Director with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  2. Communicates with the general staff on the Directors behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
Secondary Responsibilities:
  • Performs other duties as assigned.
  • Oversees the other data that is required by the Director.
  • Co-ordinates with the various Managers and the team leads for fetching the data and present to the CEO in a timely manner.
  • Works directly with senior-level staff and HR both internally and externally.
Skills & Abilities:
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
  • Proficiency in Windows, including MS Word, Excel and PowerPoint.
  • Ability to learn new software such as Archelaus.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Ability to work with a broad range of people including Board members, foundation staff, colleagues of the president/CEO and staff, and others.
oExcellent management, time-management, and problem-solving skills.Working Conditions/Other Data:
  • Due to the confidentiality of the work, the functions of this position should be performed in a private office location.
  • Occasional travel may be involved.

Keyskills :
exceltronginterpersonalskillsseniormanagementmicrosoftofficemeetingfacilitationtimemanagementinterpersonalskills

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