Lead Facilities Specialist

Job Description

OverviewAll Compliance related work should be handled and completed well within the time frame for all the offices of TIBCO in India ( Pune, Mumbai & Hyderabad )Shop Act STPI / Customs Renewal process SEZ RenewalsDe-bonding of duty paid materials like Laptops/Servers/Desktops etc.Preparing challans.Coordination with the clearing agents for import / export of material.Coordination with the compliance agents / service providers etc. Manage the transportation for Pick and Drop for all locations ( Pune, Mumbai and Hyderabad )Keep a tab on the customer complaint, if not resolved within certain time frame. Monthly bill checking from the Transport vendors and clearance for paymentMaintaining record for pickup/drop details.Monthly pickup/drop deduction list to be forwarded to the Finance teamEnsure all safety precautions are been taken care for the transport services.What Youll DoGeneral:Making Purchase Requisitions for all the items related to FacilitiesChecking the bills received from all TIBCO India offices and clearance for payment.Safe custody of important and confidential documents like Shop Act License, Customs & Excise License, Software Technology Parks of India (STPI) approvals and agreement, STPI Green card.Employee Coordination and Facility Upkeep:-Coordination with the employees is the ongoing process.Ensure all problems related to the employees / facilities are proactively resolved in time and if there are any issues raised by the employees, we need to ensure the problem is solved within the minimum time frame, and take regular updates from the employees.Ensure the Cafeteria is well maintained from hygiene stand point and regularly take update from the employees on the taste satisfaction.Work closely with HR / legal / procurement / finance team. Update the holiday tracker and send holiday notifications to all the employees.Monitor the contracts which are about to end and update the procurement team minimum 3 months in advance, prepare a tracker and monitor closelyChecking of all the facilities invoices for all the offices Pune, Hyderabad and Mumbai.Close coordination with the CBRE management team and the G4S security team.Taking daily round of the office and interaction with the employees.Ensure cleanliness and the upkeep of the facility is maintained 365 days.Most important to be always polite and handle the situation in the most appropriate manner.Try to raise the benchmark of the soft skill services.Coordinate with the vendors and get the work completed on time.Coordinate with the LL and address the questions / concerns from either side.Need to handle all sort of work which comes under facility management. Booking of the employees in the hotels / guest houses as per the requirement.Who You AreAny Bachelors degree shall work, more preferred from hospitality industry, but the most important things which needs to be looked into are as follows :- Politeness, command over the language, fluent in English, should be proactive, have complete knowledge on the compliance documents such as STPI / SEZ etc.About TIBCOHeadquartered in Palo Alto, CA, TIBCO Software enables businesses to reach new heights on their path to digital distinction and innovation. From systems to devices and people, we interconnect everything, capture data in real time wherever it is, and augment the intelligence of organizations through analytical insights. Thousands of customers around the globe rely on us to build compelling experiences, energize operations, and propel innovation.Our teams flourish on new ideas and welcome individuals who thrive in transforming challenges into opportunities. From designing and building amazing products to providing excellent service; we encourage and are shaped by bold thinkers, problem-solvers, and self-starters. We are always adapting and providing exciting opportunities for our employees to grow, learn and excel.We value the customers and employees that define who we are; dynamic individuals willing to take the risks necessary to make big ideas come to life and who are comfortable collaborating in our creative, optimistic environment. TIBCO we are just scratching the surface.,

Keyskills :
documentationpurchase requisitionsreachservice providerscareparksclericalcopyingconfidential documentshospitality industryaltocustomer relationshotelsezstpifilingbill checkingtibco