Logistics Coordinator

Job Description

*Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.Completes data collection, data entry and report generation on various departmental related activities. Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures.Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.Act as an informal resource for colleagues with less experience., *SkillsCommunicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.Customer focus - Building strong customer relationships and delivering customer-centric solutions.Ensures accountability - Holding self and others accountable to meet commitments.Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.Education, Licenses, CertificationsHigh school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.This position may require licensing for compliance with export controls or sanctions regulations.ExperienceRequires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.Update the transit master HTC & CPP org. supplied from PTP, CTP & WTP plants.Trace & track each AIR, RAIL & SEA shipment from PTP, CTP, DTP & WTP plant to Shawcross/Lyon/Sweden/Charleston routePlan the container from PTP to UK & US route on weekly basisCapture 100% invoicing transactions in system & resolve the discrepancies observed.Prepare & publish Stock reconciliations on weekly basis capture discrepancies & resolve with concerned stake holders.Prepare & publish the weekly sub inventory & in-transit report for HTC & ODSD.Create & upload PIB reports on every Tuesday for inventory forecasting.Perform all Oracle Transactions on time and right first time. Perform invoicing on time and right first timeDoor to Door management of air shipment.Perform Mis. Issue and Mis receipt transaction as an when requireUpdate the SS request within 48 hours after approval

Keyskills :
problem solvingroot causeaccounts payabledata collection