EXECUTIVE N - SALES ADMINISTRATION

Job Description

Business objectives Assist sales team by generating and sharing accurate dealer level sales reports as per requirement Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines Servicing Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc. Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening Assist sales workforce in gift settlements as per schemes closure on the system Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc. Process Optimization Find opportunities and work towards optimizing processes and reducing time and cost involved Accurate and timely sharing of reports to Sales team Timely service to dealers Statutory and Safety compliances Clearance of vendor payment within timelines On time gift settlements with acknowledgement Asian Paints Ltd. ~ 2 ~ Internal HR Document-Strictly Confidential Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations Vendor Management Ensure timely clearance of vendor payments as per the defined payment terms Monitor and ensure no pending payments, open goods receipts and open advances of each vendor Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines Statutory and Safety Compliance Ensure safety and statutory compliance for offices and warehouses Maintain and display all statutory records as applicable in the premises Updation of compliances in statutory portal (GRC) as per the due dates Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement Business objectives Assist sales team by generating and sharing accurate dealer level sales reports as per requirement Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines Servicing Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc. Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening Assist sales workforce in gift settlements as per schemes closure on the system Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc. Process Optimization Find opportunities and work towards optimizing processes and reducing time and cost involved Accurate and timely sharing of reports to Sales team Timely service to dealers Statutory and Safety compliances Clearance of vendor payment within timelines On time gift settlements with acknowledgement Asian Paints Ltd. ~ 2 ~ Internal HR Document-Strictly Confidential Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations Vendor Management Ensure timely clearance of vendor payments as per the defined payment terms Monitor and ensure no pending payments, open goods receipts and open advances of each vendor Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines Statutory and Safety Compliance Ensure safety and statutory compliance for offices and warehouses Maintain and display all statutory records as applicable in the premises Updation of compliances in statutory portal (GRC) as per the due dates Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement

Keyskills :
sales administrationreport generationprocess optimizationvendor managementstatutory compliancesafety compliance