Administrative assistance

Job Description

An administrative assistantsupports an organizations operations by managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting with office logistics.Key responsibilities include managing correspondence, producing reports and presentations, maintaining office supplies, managing filing and database systems, and providing support to staff and visitors.Essential skills for the role are strong communication, organization, time management, attention to detail, and proficiency with office software like Microsoft OfficeOffice Management:Oversee office supplies, maintain office equipment, and ensure the smooth daily operation of the office
• Communication:Manage incoming and outgoing correspondence, including emails, calls, memos, and letters, and redirect inquiries to the appropriate person.
• Scheduling & Meetings:Arrange meetings, coordinate travel, and manage calendars for senior staff and team members.Documentation & Records:Maintain filing systems, manage databases, create and update reports, and prepare presentations and meeting minutesSupport for Staff:Assist with onboarding new hires, provide support for employee activities, and help with general administrative tasks for other team membersOrganizational skillsCommunicationAttention to DetailTime Management & PrioritizationProblem-SolvingComputer Proficiency

Keyskills :
computertimecommunicationmanagementdetailattentionproficiencyprioritizationorganizational