Document Controller

Job Description

A document controller isresponsible for organizing, managing, and tracking a companys documents to ensure their accuracy, quality, and security. Key duties include creating and maintaining a systematic filing system for both electronic and physical documents, managing revisions and version control, ensuring compliance with company standards and regulations, and facilitating document access for authorized personnel. They also handle document distribution, disposal of outdated records, and may assist with administrative tasks.
• Document management:Organize, scan, upload, and securely store all company documents.
• Version control:Ensure all documents have proper version control, tracking revisions, and updating status.
• Accuracy and compliance:Verify document accuracy and ensure compliance with company policies, quality standards, and regulatory requirements.
• Filing and retrieval:Maintain a systematic filing system and ensure documents are easy to retrieve for departments that need them.
• Distribution:Distribute documents to the correct people or departments and notify them of any required actions.
• Security:Maintain the security of confidential documents and manage the secure destruction of outdated files.
• Template creation:Create and maintain document templates and forms for internal use.
• Reporting:Report on document status, including any outstanding or overdue documents.
• Support:Assist audits and provide support to other departments on document-related matters.
Organizational skillsTechnical skillsCommunication skillsKnowledge of proceduresProblem-solving

Keyskills :
communicationtechnicalproceduresskillsknowledgeorganizational