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| Job Location | Chandigarh |
| Education | Not Mentioned |
| Salary | Not Disclosed |
| Industry | Merchant Navy |
| Functional Area | Sales / BD |
| EmploymentType | Full-time |
Position SummaryProvide dministrative support to the Engineering department. Work under supervisionDuties & ResponsibilitiesESSENTIALCreate and update records and databases with personnel, financial, asset, contact list and other dataPreparing utilization reports and presentations, retrieve information when requestedScheduling and coordinating meetings, interviews, events and other similar activitiesOrdering, maintaining and distributing office stationery itemsCoordinating with various departments like Facility, IT, HR, etc as and when neededManaging inventory of computer hardware, printers etc.Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.Maintaining Engineering library, distribution and recovery of booksMaintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Track calendars, appointments of management team and help with meeting set-upsArrange all facilities & equipment required for various events, meeting, training sessions and maintain assets that are in custody of Engineering teamAssist Engineering team members make travel arrangements as and when neededPrepare expenses reports for senior management personnelProvide general support to visitorsSafetyEnsure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.OtherCarry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.Supervisory ResponsibilitiesThis position has no supervisory responsibilities.Reporting RelationshipQualificationsGraduate (Bachelors degree)Knowledge, Skills, Abilities, and Other CharacteristicsProfessional experience of 2 years as an Administrative AssistantExemplary planning and time management skillsProficient in MS Office applications (Word, Excel, Powerpoint)Ability to multitask and prioritize daily workloadFluent in written and spoken English. Strong in both verbal and written communication.Good Teamwork & Interpersonal skillsFlexibility and adaptabilityAbility to show initiative, good judgment, and resourcefulnessAble to work independently and interface with multiple stakeholdersAdditional InformationWorking ConditionsThis position is considered OFFICE WORK which is characterized as follows.Almost exclusively indoors during the day and occasionally at nightOccasional exposure to airborne dust in the work placeWork surface is stable (flat)Physical Activity/RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This position is considered LIGHT work.OCCASIONALFREQUENTCONSTANTLift up to 20 poundsClimbing, stooping, kneeling, squatting, and reachingLift up to 10 poundsStandingRepetitive movements of arms and handsSit with back supportedClosing Statement,
Keyskills :
anagement systems senior management integrated management systems ms office due diligence computer hardware preventive maintenance coordinating meetings continuous improvement time management