Executive assistance

Job Description

An Executive Assistantprovides high-level administrative and organizational support to a senior leader, managing complex schedules, coordinating meetings, preparing documents, making travel arrangements, and acting as a gatekeeper for their executive.Key responsibilities include managing calendars and email, handling expenses, organizing reports and files, and liaising with internal and external stakeholders to ensure the executive can focus on principal business objectives
• Calendar and Meeting Management:Coordinate and schedule meetings, set up conference rooms, and manage the executives calendar to optimize time.
• Travel and Logistics:Arrange travel (flights, accommodation, etc.), process expense reports, and handle complex travel logistics.
• Communication and Correspondence:Screen and respond to emails, answer phone calls, and serve as a point of contact for internal and external inquiries.
• Document and Information Management:Organize files, create presentations, prepare reports, and manage confidential documents.
• Office Operations:Handle general office duties, maintain records, and support the day-to-day functioning of the executives office.
• Project and Task Management:Track follow-up items, manage small projects, and assist with other administrative tasks as neededOrganizational SkillsCommunication SkillsTechnical ProficiencyAttention to DetailProblem-Solving & ReasoningFlexibility & Calmness

Keyskills :
technicalcommunicationreasoningskillsdetailproficiencyorganizationalcalmnessattentionproblem-solving