Executive Assistant

Job Description

Hiring for Executive Assistant Profile forGurgaon location. Please find the job details as below:Job Profile :Executive AssistantExperience :4 yearsSalary Budget :Up To 10.00 LPAShift Timing :Night ShiftWorking Days :Monday-FridayKey responsibilities and accountabilities:Supporting the Assignment Process
• Arranging client (CXOs) and candidate meetings
• Interaction with clients / candidates / overseas offices
• Requesting, coordinating and scheduling meetings / presentations with client offices
• Coordinating with candidates
• Travel arrangement ( international and domestic )
• Helping ensure the necessary documentation / paperwork is in order ( Visas, letter of invitation, etc )
• Hotel reservations
• Arranging local transportation
• Coordination and follow-up
• Planning for contingencies
• Interacting with other Organization offices globally for support as required
• Drafting and sending off internal communication / memos etc as required by the Consultant he / she is working with
Database Management
• Adhering to protocols and processes related to Organization proprietary Database
• Update the database with accurate and timely information
• Generating high quality documents from the system
• Strong process discipline must know how to use the system and use it in conformance with minimum standards Documentation
• Preparing client ready documents ( assignment related and or lead related )
• Adept in Word, PowerPoint and Excel. Deliver to predetermined deadlines
Administrative
• Arranges all scheduling, including but not limited to candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing
• Manages a complex calendar and prioritize meetings/calls as needed
• Arranges and coordinates complex and detailed travel plans, itineraries, and agendas for both the Consultant and Candidate. Compiles documents for travel-related meetings.
• Processes expense reimbursements for Consultants and Candidates
• Communicates directly, and on behalf of the Consultant, on Client, Candidate, and internal matters. Provides a bridge for smooth communication between the Consultant and external/internal teams
• Composes, prepares, and edits correspondence that is often confidentialPerforms additional administrative support activities including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested
• Holds additional Office/Reception responsibilities to ensure the office is operating smoothly. Provides ad-hoc support to other EAs when requested to assist with work overflow as capacity allows. (Determined by Office Administrator)
Project Management/Search Related
• Serves as client and candidate liaison assisting consultant in maintenance of daily search activities
• Provides ongoing project management assistance in complex and confidential assignments
• Works closely and effectively with Consultant and Research to ensure deadlines are met and client and candidate needs are served
• Ensures that our global database is up-to-date and accurate; including but not limited to all client/internal documents, client/candidate information, notes, emails, and appointments
• Produces high quality Client and Candidate deliverables with a hands-on approach ensuring completion within the designated timeline
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows- through on projects to successful completion, often with deadline pressure
• Takes a proactive approach during the Consultants absence to minimize effect to the client.
• Assists accounting department with invoicing to clients
• Builds positive relationships and interfaces with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects
Personal Qualities
• Ability to interact with CXO level individuals
• Good communication skills verbal and oral
• Unflappable - manages pressure well and effectively multi-tasks
• Organized in her work and good with setting priorities
• Dependability and responsiveness
• Collaborative is a desired team member and can be counted on for help / assistance even if there is no direct involvement
• Responsible and willing to take ownership
• Ready and willing to volunteer help to other colleagues / teams in crises
• Accountable: willing to take ownership for work / tasks assigned
• Desire to learn and willingness to stretch beyond her normal tasks
Please Note:-Share your updated CV on my Mail Id:- hidden_emailRegards,Anjali (HR Team Cocentrus)hidden_mobile

Keyskills :
travel arrangementscalendar managementhotel reservationsproject managementpersonal assistancescheduling meetings