Procurement and Billing Executive - ELV Systems

Job Description

Procurement and Billing Executive - ELV SystemsPosition Overview:We are seeking a highly experienced Procurement and Billing Executive specializing in Extra Low Voltage (ELV) Systems. The ideal candidate will have over 8 years of diverse experience in procurement, vendor management, and billing across various verticals. The role demands a technology-driven professional with exceptional expertise in networking, system administration, and a passion for cutting-edge solutions in ELV systems such as Fire, Security, CCTV, Gate Automation, and Nurse Call Systems.Key Responsibilities:
1. Procurement and Vendor Management
• Develop and manage the procurement process for ELV system components, ensuring cost-effective and timely acquisition of materials.
• Conduct techno-commercial comparative vendor analysis for selecting optimal vendors based on quality, cost, and delivery timelines.
• Build and maintain strong relationships with OEMs and suppliers in domains like Fire, Security, CCTV, Gate Automation, and Nurse Call Systems.
• Negotiate contracts and agreements to secure the best possible terms while ensuring compliance with technical requirements and quality standards.
2. Technical Compliance
• Ensure all procured materials meet the required technical and regulatory compliance standards.
• Collaborate with technical teams to ensure alignment between project specifications and procurement decisions.
3. Billing and Documentation
• Oversee the end-to-end billing process, ensuring accuracy in invoicing and adherence to company and client requirements.
• Maintain comprehensive records of purchase orders, invoices, and vendor agreements for audit and review purposes.
• Coordinate with finance and operations teams for payment approvals and reconciliations.
4. Stakeholder Communication
• Liaise with internal teams and stakeholders to understand project requirements and deliver seamless support in procurement and billing.
• Effectively communicate with vendors and clients to resolve issues, clarify requirements, and build strong partnerships.
5. Technology and System Administration
• Leverage advanced knowledge of Excel and other ERP systems to streamline procurement and billing operations.
• Stay updated with technological advancements in ELV systems and recommend innovative solutions to enhance project outcomes.
6. Problem Solving and Decision-Making
• Analyze challenges in procurement and billing, develop effective solutions, and implement decisions promptly.
• Anticipate potential risks in the supply chain and mitigate them to ensure uninterrupted project progress.
Key Skills and Qualifications:
• Bachelors degree in Engineering, Business Administration, or related fields (preferred).
• 8 years of professional experience in procurement, billing, and vendor management, particularly in ELV systems.
• Comprehensive knowledge of ELV technologies, including Fire, Security, CCTV, Gate Automation, and Nurse Call Systems.
• Exceptional technical and commercial skills with the ability to conduct detailed vendor evaluations and negotiations.
• Proficiency in MS Excel and other tools for data analysis, reporting, and workflow management.
• Strong problem-solving, decision-making, and organizational skills.
• Excellent communication and interpersonal skills to manage diverse stakeholders effectively.
Preferred Attributes:
• Passion for technology and a proactive approach to learning about advancements in networking and system administration.
• Experience working with OEMs and handling technical compliance for critical systems.
• Ability to thrive in a fast-paced, dynamic environment while maintaining attention to detail.

Keyskills :
procurementbillingvendor management