Sr AP Specialist

Job Description

*Senior Accounts Payable Specialist Summary: Performs accounts payable operating procedures and processes to ensure accurate, timely, and complete processing of all accounts payable transactions as well as coding to the general ledger.Responsibilties:
1. Enforces policies and procedures related to accounts payable and travel and entertainment expense. Ensures that proper approvals are included on all payments to be processed.
2. Ensures all types of payments are made in a timely manner and are recorded in Oracle accounts payable system.
3. Creates check runs and EFT payment batches, including preliminary register.
4. Reviews printed checks for accuracy and signatures.
5. Complies with process controls outlined in narratives to meet Sarbanes-Oxley internal controls objectives. Alerts management to any discrepancies between written processes and current procedures, so that written procedures can be updated.
6. Maintains effective relationships with vendors and internal customers through timely and accurate payments and response to inquiries. Collaborate with the billing team to provide necessary documentation for invoicing grants and pass through expenses to sponsors.
7. Performs weekly review of accounts payable account activity and monitors trends in invoice processing, while escalating priority issues timely.
8. Reconciles electronic systems interfaces with Oracle accounts payable system and inputs journal entries.
9. Identifies opportunities to streamline and improve the accounts payable processing function by promoting process improvement concepts.
10. Participates in projects as requested.
11. Prepares requests for data and reporting as needed.
12. Assists with training new staff as requested.
13. Runs use tax reports or similar report and provide to accounts payable specialist as well as the tax department for monthly, quarterly, and yearly filings.
14. Maintains 1099 or similar files as well as assist Manager, Accounts Payable with preparation of 1099s or similar forms.
15. Serves as a backup to the Supervisor, Accounts Payable.
16. Performs other work-related duties as assigned. Minimal travel may be required (up to 25%).
, *Requirements:
• Associate s Degree in Business, Accounting, Finance or related field or equivalent combination of education and experience, plus moderate accounting experience, preferably within a CRO or pharmaceutical environment.
• BA/BS degree preferred.
• In-depth knowledge of techniques in accounts payable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email, voice mail and related accounting packages; with Oracle Financial experience preferred.
• Ability to organize and prioritize work to meet deadlines in a fast paced environment is essential.
• Effective presentation, documentation and interpersonal skills with a team-oriented approach.
• Able to communicate effectively with internal and external parties and resolve issues diplomatically.
• Strong work ethics, professional attitude, and reliability.
• Strong problem solving skills, research and resolution skills, data analysis and multi-tasking skills.
Disclaimer: Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.

Keyskills :
voice mailproblem solvingdata analysis