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Executive Assistant

3.00 to 7.00 Years   Jaipur,Other Rajasthan   14 Nov, 2024
Maynor Consulting Pvt Ltd
Job LocationJaipur,Other Rajasthan
EducationNot Mentioned
SalaryNot Disclosed
IndustryOthers
Functional AreaNot Mentioned
EmploymentTypeFull-time

Job Description

    Job SummaryKey ResponsibilitiesTravel Management: Plan and coordinate all travel arrangements for the CEO and top-level management, including flights, accommodations, and itineraries. Ensure all travel-related documents are in order and handle any travel-related issues or emergencies.Day-to-Day Cash/Expenses Handling Manage day-to-day cash flow and handle petty cash. Process and track expense reports, ensuring accuracy and compliance with company policies.Assistance To Accounts Support the accounts department with financial documentation and reporting. Assist in the preparation of invoices, budgets, and financial statements.Assistance In HR Activities Assist the HR department with recruitment, onboarding, and employee records management. Coordinate and participate in HR meetings and activities as needed.Handling Employee Disputes Work with the HR department to address and resolve employee disputes and grievances. Ensure effective communication and documentation of dispute resolution processes.Assistance To Top Level Management Provide administrative support to top-level management, including scheduling meetings, managing calendars, and preparing meeting agendas and minutes. Handle confidential and sensitive information with discretion.Personal Secretary To CEO Act as the primary point of contact for the CEO, managing communication and correspondence. Assist the CEO with personal tasks and errands as required.Tender Assistance Support the preparation and submission of tender documents. Maintain records of tender submissions and follow up on tender processes.Documentation Management Maintain and organize company documentation, ensuring easy retrieval and secure storage. Assist in the preparation and distribution of reports, presentations, and other documents.Vendor Management Manage relationships with vendors and suppliers, ensuring timely delivery of goods and services. Negotiate contracts and handle procurement processes.Qualifications Bachelors degree in Business Administration, Management, or a related field. Proven experience as an executive assistant or in a similar administrative role. Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with integrity and professionalism. Strong problem-solving skills and attention to detail. Ability to work independently and as part of a team.,

Keyskills :
Travel ManagementCash Flow ManagementFinancial DocumentationAdministrative SupportVendor ManagementExpense TrackingHR ActivitiesEmployee Dispute ResolutionDocumentation ManagementStrong Organizational SkillsTimeManagement SkillsVerbalWritten C

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