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Executive Assistant to CEO & COO.

Fresher   Mumbai City   07 Jul, 2026
Zodiac HR Consultants (I) Pvt Ltd
Job LocationMumbai City
EducationNot Mentioned
SalaryNot Disclosed
IndustryE-Learning
Functional AreaSecretary / PA / StenoAdministration / Facility / Transport
EmploymentTypeFull-time

Job Description

    Position: Executive Assistant to CEO & COOLocation: Khar WestIndustry: Early Childhood Education / PreschoolsAbout the Role:Were looking for a proactive and emotionally intelligent Executive Assistant to support our CEO and COO as they lead a growing movement in early childhood education. This role is more than just administrativeyoure the quiet engine behind the scenes, ensuring our leaders stay focused, our teams stay aligned, and our mission stays on track. If youre detail driven, business-curious, and passionate about helping people thrive, youll feel right at home here.Youll thrive in this role if you enjoy:Keeping things (and people) organized in a way that supports creativity, collaboration, and connection.Translating chaos into claritywhether thats a jam-packed calendar, a cross-functional meeting, or an upcoming presentation.Supporting visionary leaders who are deeply involved in shaping culture, driving strategy, and nurturing teams.Being the go-to person who makes sure nothing falls through the cracks. What Youll Be Doing:Supporting the CEO and COO in their day-to-day activities with foresight, precision, and empathy.Managing calendars and schedules to ensure every meeting, visit, or offsite has intention and impact.Coordinating team and leadership meetingsprepping agendas, taking notes, tracking actions, and following up with kindness and accountability.Collaborating with teams across the organizationacademic, operations, finance, and people functionsto keep projects on track and leadership updated.Preparing thoughtful reports and presentations that help tell stories with data, context, and clarity.Assisting the COO with operations, vendor coordination, and process improvementmaking sure the engine behind our centers is running smoothly.Handling travel and logistics with the same care youd take planning a dream vacation because time and energy matter.Welcoming guests and visitors with warmth and professionalism, embodying the values of our organization at every touchpoint.Keeping things running behind the scenes, from subscription renewals to vendor follow-ups, so that our focus stays on people, not paperwork.What Were Looking For:At least 4 years of experience supporting senior leadership in a high-growth, purpose-led, or creative organization.A genuine interest in business, education, and people development.Strong communication skillsyou write and speak clearly, thoughtfully, and professionally.Excellent organizational and multitasking skillsyou manage details without losing sight of the big picture.A tech-friendly approachcomfortable with MS Office, Google Workspace, and modern collaboration tools.Grace under pressureyou stay calm, flexible, and solutions-oriented, even when things shift (as they do).A high degree of discretion and emotional intelligenceyou handle sensitive information and relationships with care.A proactive spirityou anticipate needs before they arise and always bring a can-do mindset. Why This Role Matters:In early childhood education, every moment countsand the same is true for leadership. Your work will help amplify the impact of our leadership team, allowing them to stay focused on what matters most: building a better future for children, families, and the educators who guide them every day.

Keyskills :
secretarial activitiestravel managementpersonal assistancecalendar managementexecutive assistantpersonal secretary

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